Senior Project Compliance Specialist

City of El Paso•Various Locations within the City of El Paso, TX

About The Position

Under general supervision, serves as a key lead in overseeing and maintaining contract and regulatory compliance for grant-funded agencies and programs or City contractors. The role monitors contractor and subrecipient compliance with contract provisions, grant agreements, and applicable federal and state requirements; conducts or oversees audits, inspections, investigations, and site visits; reviews reports and billing; and provides compliance guidance to department staff, contractors, and management. The position also supervises or serves as a designated lead worker for assigned personnel and performs related duties as required.

Requirements

Bachelor's degree or higher in business or public administration, management, or a related field.
Three years of professional administrative support experience.
Military occupational specialty code: 62E1G (Air Force), 11Z (Army), 28 (Coast Guard), 7595 (Marine Corps), or 8583 (Navy).
Some positions may require a Texas Class C driver's license or an equivalent license from another state.
Applicants with foreign diplomas, transcripts, or degrees must have documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) before submitting them to Human Resources.
The application must clearly state the required education, experience, knowledge, skills, and job duties; a résumé or other documents will not substitute for a completed application.

Responsibilities

Monitor, review, coordinate, and supervise contract and regulatory compliance throughout projects.
Oversee and review contract documents for competitive bidding, procurement of services, contract conditions, and specifications covering labor, materials, equipment, transportation, and other costs.
Coordinate, schedule, and attend pre-construction conferences.
Monitor contractors and enforce contract provisions, including federal regulations, insurance, submittals, apprenticeship requirements, payment applications, wage rates, and minority subcontract participation.
Oversee compliance with rental rates for federally funded housing and affirmative marketing requirements for grant-recipient landlords.
Oversee and investigate contractor qualifications, performance, and compliance with specifications and federal requirements.
Review contract documents for legal requirements, federal procurement guidelines, and state regulations.
Lead and conduct inspections, payroll verification, and job-site interviews to verify compliance with established wage scales.
Oversee investigations into complaints concerning discriminatory procurement practices and wage or salary disputes, and approve recommended corrective action.
Lead and perform site visits and review grants or contracts for compliance.
Conduct periodic file audits in preparation for contracting-agency visits; coordinate compilation of files and contracts and verify that required insurance is in effect and accurately filed.
Conduct on-site reviews, discuss program performance, inspect facilities, review records, and check contract compliance.
Interview job-site workers to verify job classifications and wages.
Review and approve reports on findings, concerns, and recommendations, and ensure follow-up is completed.
Review and approve agency billing; review performance and grant reports; and receive, review, and approve audit and other subrecipient reports.
Represent the department and provide technical support, information, and guidance on contract or grant compliance.
Respond to information requests about relevant regulations, policies, and related matters; advise management and contractors on compliance regulations.
Prepare and revise department procedures in response to federal-agency findings and recommendations.
Prepare periodic reports for state and federal funding agencies on finances, environmental protection compliance, or other designated categories.
Recommend policy changes to reflect changes in laws and regulations, and attend City Council or other meetings to represent the department.
Perform related duties, including substituting for supervisors or coworkers as needed to maintain continuity of operations.
Timely advise the immediate supervisor of actual or potential deviations from expected results and recommend solutions or options.
Supervise or serve as a designated lead worker for assigned personnel: organize and coordinate workflow; instruct, review, guide, and check work; appraise performance; provide training and development; enforce personnel rules and safety standards; counsel and motivate employees; maintain harmony; interview applicants; and recommend hiring, termination, transfer, discipline, payroll, leave, merit pay, or other employee-status changes.