Senior Project Manager

JCJ Business Corp•Las Vegas, NV

26d

About The Position

The Senior Project Manager is responsible for the day-to-day management and delivery of assigned projects, with a focus on scope, schedule, and budget. The role provides daily leadership to project teams, supports the authority of the Design Leader and Document Team Leader, and reports regularly to the Managing Director. Senior Project Managers handle the most complex and largest projects, coordinate administrative and technical efforts, prepare strategic plans, and serve as the primary client liaison. They also estimate fees, define scopes, prepare proposals and contracts, oversee less experienced project managers, and may act as a team leader in the manager’s absence. The role oversees project definition, planning, execution, financial management, and closeout. Responsibilities include establishing scope, budgets, schedules, staffing, and deliverables; managing client and consultant relationships; maintaining project communications and documentation; monitoring quality, performance, and costs; invoicing and tracking additional services; and capturing lessons learned. Senior Project Managers may serve as Project Director or, if a principal, as Principal in Charge (PIC) on assigned projects. As PIC, they maintain communication with the PM and may take over basic PM duties when needed. The position requires at least ten years of experience, including five or more years as a Project Manager, and a professional architecture degree from an accredited program is specified in the senior-role qualifications. Professional registration is preferred but not required. The job operates primarily in a professional office environment, with possible work at construction sites and travel to work sites or other offices. Overtime and availability for client issues and communication after hours may be required.

Requirements

At least 10 years of experience for the Senior Project Manager role.
At least 5 years of experience as a Project Manager.
Professional degree in architecture from an accredited program, as stated in the senior-role qualifications.
Experience in project management; experience in construction or an architecture-related field is preferred.
Experience with supervisory management responsibilities.
Professional registration is preferred but not required.
Advanced computer and information management skills, including Excel, MS Project, Vision, or similar project-management programs.
Ability to manage complex and multi-phased projects.
Ability to travel to work sites and other offices as required.
Ability to work overtime and be available for client issues and communication after hours.
Ability to meet the physical demands described, including frequent lifting or moving of objects up to 10 pounds and occasional lifting or moving of objects up to 25 pounds.

Nice To Haves

Bachelor’s degree in Architecture or a construction-related field preferred.
Professional registration preferred.
Experience in project management within a construction or architecture-related field preferred.

Responsibilities

Coordinate administrative and technical project efforts to support efficient, cost-effective execution.
Prepare strategic plans for project success and manage the most complex projects of the largest magnitude.
Serve as the primary client liaison and maintain regular communication about expectations and project-team performance.
Manage client budgets, schedules, programs, project communications and documentation, office tasks, and project-team assignments.
Estimate fees, determine scope of work, and prepare proposals and contracts for complex projects.
Oversee and monitor the work of less experienced project managers; provide day-to-day project leadership and mentoring.
Gather project leadership to define projects and work with the PIC to establish budget, scope, and schedule.
Prepare and maintain project plans, schedules, staffing plans, deliverables, and Project Journal records.
Complete client and consultant agreements and identify resources and staffing for each project phase or task.
Conduct project initiation meetings and maintain regular team discussions, communications, and meeting records.
Ensure team members understand their roles and responsibilities and that design and documentation efforts support the project plan.
Communicate staffing needs and plan adjustments to the Managing Director at weekly staffing meetings.
Manage consultant performance and compliance with agreements.
Review project documents periodically and include quality assurance processes in project plans.
Remain an active team leader and contributor throughout construction contract administration.
Prepare monthly invoices, monitor project hours and costs, track additional services, and update billing projections, accounts receivable, schedules, and project performance information.
Communicate planned versus actual hours to team members, address deviations, implement performance corrections, and act on late payments, involving the PIC when payment issues become chronic.
Assemble and distribute project closeout data, update project information for Marketing, conduct client and internal lessons-learned sessions, and file the completed Project Journal.
Prepare and present monthly reports on project progress and performance.
Monitor potential projects and coordinate information with Market Sector Leaders.
Cultivate existing clients and new leads, participate in proposal and interview processes, and support new business development with expertise in building types and project management approaches.
Attend building committee, client, regulatory agency, and other required meetings.
Prepare and distribute accurate meeting notes, minutes, project reports, and activity records.
Manage submittals to local, state, and federal agencies and review projects with building inspectors, fire marshals, and other relevant officials.
Take on special projects and duties as assigned.
Demonstrate the ability to manage complex, multi-phased projects.
Maintain communication with the PM when serving as PIC and be prepared to take over basic PM responsibilities when needed.
Travel to work sites and other offices as required and be available for overtime and after-hours client issues and communication.