Senior Project Manager - Construction Administration

DLB Associates

6d•$126,788 - $162,105•Remote

About The Position

The Senior Project Manager for Construction Administration leads projects from the start of construction through construction administration and closeout, primarily in mission-critical environments. The role works closely with owners, designers, contractors, subcontractors, and other trades. Candidates with MEP design experience who are ready to transition to construction administration leadership are encouraged to apply, as are candidates with design and construction administration experience. The position coordinates with the Senior Project Manager for Design and participates in the design phase to understand project and client requirements, site considerations, scope, standards, codes, and design decisions. This supports a cohesive handoff from design to construction and helps establish client relationships. The role is often the first reviewer of submittals, RFIs, and site issues, with support from construction administrators, design engineers, and the design project manager. The Senior Project Manager is self-directed and independently performs most day-to-day responsibilities. The role manages construction administration, project coordination, client and stakeholder relationships, project documentation, risk, and financial matters while aligning work with organizational and client goals. It also identifies and leads the use of technology, digital platforms, and AI-enabled tools to improve efficiency, accuracy, quality, and project controls, while ensuring alignment with data security, privacy, and operational standards. The role is remote and requires travel to project sites weekly, up to 40% per month. Physical demands include frequently remaining stationary and moving through office, facility, and other environments; occasionally moving equipment weighing up to 25 pounds. A bachelor’s degree in a listed engineering discipline or construction management, at least eight years of related experience, and at least three years of onsite or field experience are required.

Requirements

Advanced knowledge of MEP, fire alarm, and fire protection trades and their general requirements.
Advanced knowledge of industry trends, project management, and construction procedures and best practices.
Advanced knowledge of business and management principles, including strategic planning, resource allocation, leadership, production methods, and coordination of people and resources.
Advanced knowledge of construction materials, methods, and tools used for mission-critical or commercial buildings and other structures.
Knowledge of the Method of Procedure (MOP) process and work notifications.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams, and strong file-management organization.
Proficiency with construction management software such as Procore.
Accuracy and attention to detail in completing assignments.
Ability to manage personnel and material resources.
Ability to organize and manage multiple tasks simultaneously.
Ability to plan and delegate work effectively.
Ability to follow company and site safety requirements.
Ability to analyze and prepare documents, reports, and correspondence.
Effective oral and written communication skills for technical and non-technical information.
Ability to communicate directly with clients and sometimes serve as the primary point of client contact.
Ability to work independently with moderate supervision and as a team member.
Ability to work independently and collaboratively with onsite and remote team members.
Ability to analyze complex information and develop plans to address identified issues.
Bachelor’s degree in mechanical, electrical, architectural, structural, industrial, or civil engineering, or construction management.
At least eight years of experience in a related field.
At least three years of onsite or field experience.
Ability to meet the position’s physical demands, including frequent stationary work and movement through office, facility, and other environments, and occasional movement of equipment weighing up to 25 pounds.
Ability to travel to project sites weekly, up to 40% per month.

Nice To Haves

Experience producing drawings and visual aids using AutoCAD and/or Revit.

Responsibilities

Contribute to project design phases using construction experience and lessons learned.
Lead construction administration from design completion through construction and closeout.
Conduct construction site visits, including existing-condition surveys and punchlists.
Coordinate and issue field reports with photographs and documentation, and identify deficiencies requiring resolution.
Evaluate subcontractor proposals and recommend contract awards.
Coordinate technical and project execution matters among internal design trades, external team members, and contractors.
Attend weekly design and OAC meetings, provide updates, answer questions, and manage open items.
Manage RFI responses, submittal and change-order reviews, and implementation of contractor redlines and record drawings.
Coordinate issuance of bulletins and ASIs with the design team.
Provide risk management and conflict resolution.
Oversee or perform QA/QC reviews of plans and specifications for alignment with project scope and guidelines.
Coordinate resource scheduling to support project goals.
Lead change proposal preparation, presentations, and firm marketing efforts.
Promote the firm, its services, and expertise to existing and prospective clients.
Maintain client relationships, identify and develop new projects, serve as the primary client contact, and support client satisfaction through active communication.
Review and distribute site visit reports, meeting notes, punchlists, and related documentation.
Ensure timely and accurate project contract administration.
Manage personal and project hours using company tools, as applicable, and complete departmental reports.
Prepare, forecast, and monitor project budgets, profitability, margins, bill rates, and utilization, as applicable, while maintaining accountability for construction administration phase profitability.
Communicate with clients and the design project manager when additional fees or change orders are needed.
Identify project risks and develop and implement strategies to limit impacts and control cost and schedule deviations during construction administration.
Develop cost schedules or schedules of value for client progress billing and review or approve monthly billings, as applicable.
Complete assigned tasks and deliverables on time and within budget.
Identify and lead strategic use of technology, digital platforms, and AI-enabled tools to automate workflows, reduce manual effort, and improve forecasting, documentation, reporting, and quality processes.
Support adoption of advanced analytics, data visualization tools, and digital construction management platforms.
Collaborate with internal teams to ensure technology solutions align with DLB standards for data security, privacy, and operational integrity.
Promote innovation, continuous improvement, and strategic technology use to optimize performance and scalability.
Perform other related duties as assigned.

Benefits

Choice of comprehensive medical plans, including two PPO-style plans and a high-deductible health plan with HSA option.
Flexible spending accounts.
Dental and vision plans.
Medical, dental, and vision benefits for a spouse or domestic partner and dependent children up to age 26.
401(k) with company match and self-directed brokerage account option.
PTO, including additional paid time off during the last week of the year.
Company-paid life insurance for employees and eligible dependents.
Short- and long-term disability and AD&D coverage.
Professional development opportunities, tuition reimbursement, and professional licensing assistance.
Paid parental leave after one year of employment.