Senior Project Manager - Medical Planning

Stanford Health Care • Palo Alto, CA

2d • $71 - $93 • Onsite

About The Position

Shape how care is delivered by translating clinical strategy into spaces that work — today and for the future. As a Senior Project Manager, Medical Planning at Stanford Health Care, your work will directly influence patient flow, care team effectiveness, operational efficiency, and our ability to grow with intention. This is an opportunity to help plan complex healthcare environments in a leading academic medical center, where space decisions have a direct impact on patients, providers, and the future of care delivery. In this role, you will lead medical and space planning efforts from early visioning through decision-making. You will translate clinical priorities into data-informed, feasible planning solutions that support high-quality care, operational alignment, and long-term flexibility. Working closely with clinicians, designers, facilities partners, and operational leaders, you will guide planning conversations, develop clear recommendations, manage scope and schedules, and support governance and approvals in a complex, fast-moving environment.

The Senior Project Manager is responsible for managing the initiation, planning, execution, monitoring, and closing of various Facilities Services & Planning (FS&P) projects. Ensures the completion of projects within budget, on schedule, and meets all program objectives and appropriate government regulations. Acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies. Responsible for planning, scheduling, assigning, and overseeing the work of project participants and assigned project coordinators or project engineers.

Requirements

• Experience in medical planning, healthcare architecture, or healthcare facilities planning
• Strong facilitation and communication skills
• Comfort working through ambiguity
• Ability to connect big-picture clinical strategy with practical space planning solutions.
• Bachelor's degree in a work-related discipline/field from an accredited college or university
• Seven (7) years of progressively responsible and directly related work experience.
• Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.
• Ability to budget, make financial projections and write reports
• Ability to ensure project compliance with hospital policies which includes hospital infection control procedures
• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation
• Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
• Ability to prioritize work by making informed judgments and to develop solutions for complex problems
• Ability to utilize project management tools
• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility
• Ability to work independently and make sound decisions while meeting time sensitive deadlines.
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions.
• Ability to present facts and recommendations effectively in oral and written form.
• Ability to read, analyze, and interpret complex documents.
• Ability to identify issues, risks, and escalations, assemble data, validate conclusions and incorporate resolutions.
• Strong knowledge of medical and non-medical equipment, organizational programs and procedures.
• Basic experience with business case preparation and cost benefit analysis.
• Expertise in MS Office Suite (Excel, Word, PowerPoint and Visio) and Microsoft SharePoint.
• Moderate proficiency with Microsoft Project, Primavera and another PPM software tool.
• Demonstrated track record of establishing priorities and meeting deadlines.
• Demonstrated highly motivated self-starter.
• Strong interpersonal, presentation and facilitation skills to communicate with and persuade a wide range of audiences.
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others.
• Advanced ability to identify, develop and quantify any required corrective action plans.
• Manage a significant workload, prioritize projects appropriately and work independently.

Nice To Haves

• Lean Six Sigma Certification preferred
• PMP - Project Mgmt Professional preferred

Responsibilities

• Lead day-to-day medical and space planning activities, translating clinical input into clear planning options, recommendations, and decision-ready materials.
• Partner with clinical, design, facilities, and operational stakeholders to align space needs, growth strategies, workflows, and project priorities.
• Support planning, governance, documentation, and decision-making at key project milestones.
• Help bring structure and clarity to complex planning efforts while balancing strategic thinking with detailed execution.
• Serve as an individual contributor in an onsite role based in Palo Alto, CA, with no direct people management responsibilities.
• Conduct project intake, develop project teams, define objectives and scope, document current and future-state processes, develop and maintain project schedule, document risks and assumptions, and oversee development, operational workflows and implementation.
• Provide leadership and direction in building client engagement, project development, strategic decision-making, project scope and deliverables.
• Collaborate with and provide recommendations to management related to internal and external policies, departmental procedures, strategic planning, and/or resource planning.
• Provide project leadership for large strategic and cross-functional improvement programs for executive stakeholder, department, and project team members by defining strategic intent of programs and overseeing deliverable development to ensure project goals are met.
• Manage project design and structure for department’s key endeavors and projects within assigned leadership division, develop strategic input management regarding business objectives of clients for both current and future projects.
• Partners with project managers, project engineers, and/or program/project coordinators in the design, development, and execution of projects.
• Mentor other project managers, project engineers, and/or program/project coordinators
• Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Understand customer requirements and manage the dynamics of these individuals.
• Responsible for the coordination and completion of projects.
• Oversee all aspects of projects.
• Track milestones, deadlines, assign responsibilities, and report progress of projects.
• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes, policies and processes, develops detailed project plans and completes required project documentation.
• Define project scope, duration, resources and cost, as well as the best course of action/approach to attain the project objectives.
• Conduct project kick-off meetings, communicate individual roles and project expectations, and in conjunction with the project/senior project coordinator serve as the initial point of contact for projects.
• Complete and manage detailed project work plans using the designated project management tool, utilize tools to report project status, manage issues, identify risks, and escalations.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Manage communications on a regular and timely basis, ensuring that all project participants are informed of project status, issues, risks, escalations, and required actions.
• Prepare and deliver executive-level presentations.
• Prepare and maintain accurate, timely, and auditable project documents, and cost estimates with department procedures.
• Prepare and manage project reports and budgets for senior leadership regarding status of projects.
• Provide input for tracking project budget targets (overall) and stay current on status
• Maintain working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.)
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Assist in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.
• Implement quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; ensure conformance to the requirements of all project participants. (regulatory, OSHPD, Joint Commission, etc.)
• Understand the building maintenance systems (BMS) and/or building infrastructure.
• Conduct project planning workshops to create project charter, lock scope, identify project deliverables, create project schedule and identify critical paths.

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Senior