Senior Project Manager, IVLP (Hybrid)

IIE•Washington DC, WA

7d•Hybrid

About The Position

The Institute of International Education (IIE) is hiring a Senior Project Manager for the International Visitor Leadership Program (IVLP). We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world. The International Visitor Leadership Program (IVLP) is the U.S. Department of State's premier professional exchange program. Through short-term visits to the United States, current and emerging foreign leaders in a variety of fields experience this country firsthand and cultivate lasting relationships with their American counterparts. Projects typically last three weeks and are designed around a specific topic, with participants beginning in Washington, DC and traveling to several communities across the United States. Each project includes participants from one or multiple countries and supports U.S. foreign policy objectives through customized professional exchanges. The Senior Project Manager is responsible for managing a portfolio of approximately 10 IVLP projects annually, including the program's most complex and high-priority assignments. Reporting directly to the Director, this role serves as a senior resource within the Project Management team, providing guidance, mentorship, and operational support to Project Managers as needed to promote project quality, consistency, and successful outcomes. The Senior Project Manager maintains accountability for their own project portfolio while leveraging extensive program knowledge and experience to support team problem-solving, share best practices, and contribute to process improvement initiatives. This role collaborates closely with colleagues and leadership to ensure compliance with sponsor requirements, effective project execution, and achievement of program objectives. THIS POSITION IS CONTINGENT ON FUNDING

Requirements

Bachelor's degree and at least five years of related work experience, or combination education and experience.
Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.
Excellent interpersonal and communication skills, both oral and written.
Ability to read and interpret documents such as contracts, policy and procedure manuals and write complex reports and correspondence.
Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.
Ability to resolve conflict/challenging situations that may arise before and during the program to ensure the most viable solution for the participants, U.S. Department of State and IIE.
Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
Ability to easily adapt to changing organizational, program and sponsor needs and a fast-paced work environment; work independently without close supervision and as part of a team.
Ability to work effectively under pressure of deadlines.
Familiarity with general office administration, information management systems, government contract compliance, including OMB super circular, budgeting and budget monitoring.
Proficiency with MS Office applications including Word, Excel and Outlook.
Willingness and availability to travel within the United States.
Excellent presentation and delivery skills.

Responsibilities

Conducts research; develops and submits project proposals covering a wide range of topics and issues.
Works in close coordination and consultation with program staff in the U.S. Department of State’s Office of International Visitors, community-based organizations (CBMs) across the United States, representatives of federal, state and local government agencies.
Oversees overall project implementation of complex, high-profile projects in accordance with sponsor and IIE directions and guidelines.
Develops and maintains relationships with subject matter experts; secures speakers including Members of Congress and congressional staff, and schedules Washington, DC meeting and site visits for project participants.
Closely manages each project’s budget, ensuring all expenses are authorized and projects are closed out accurately and in a timely manner.
Ensures all programmatic objectives as determined by the U.S. Department of State are met.
Serves as a resource to Project Managers by sharing best practices, providing guidance on complex project challenges, and supporting successful project implementation.
Promotes IVLP projects through appropriate social media engagement.
Represents IIE at IVLP-related professional meetings, events and conferences.
Satisfies regular and ad hoc reporting requirements.
Coordinates and provides guidance to supporting team members assigned to project activities.
Ensures compliance with applicable contract and sponsor requirements, and IIE policies and procedures.