Senior Project Coordinator

OWN•Springfield, MO

19h•Onsite

About The Position

OWN, Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri, Kansas, and Arkansas. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering, Land Surveying, and Field Services. No matter the project or scope, our clients enjoy problem-solving and service that goes beyond the expected. We are looking for a Senior Project Coordinator to join our Springfield, MO team. The Senior Project Coordinator communicates and coordinates the ongoing client projects by performing a variety of clerical and administrative tasks.

Requirements

High School Diploma or Equivalent, associates or bachelors degree preferred.
2 years of administrative or coordination experience (preferably in project-based or professional services environments).
Excellent computer skills, including experience with Google Suite
Ability to manage competing priorities with strong time management and follow-through.
Comfortable working across departments or supporting multiple leaders/projects at once.
Strong customer service skills when interacting with internal and external partners.

Responsibilities

Lead group-level coordination for assigned project teams, ensuring project documentation, billing, and scheduling are organized and completed accurately.
Works with Division Leader on process improvement efforts
Manage Project Coordinators, overseeing task assignments, workload balance, and performance quality.
Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.
Coordinate with the Operations team for project setup, including creation of project numbers, folders, and data entry in Deltek and related systems.
Oversee preparation and processing of submittations, invoices, and project deliverables to meet deadlines.
Support financial tracking, billing, and AR coordination across multiple active projects.
Ensure internal systems, project tracking tools, and digital records are consistently maintained and up to date.
Review and support bid processes, contracts, permits, and funding documentation for accuracy and completeness.
Communicate effectively with clients, agencies, and project teams to ensure smooth coordination and timely responses.
Provide training, mentorship, and technical guidance to Project Coordinators within the group.
Collaborate with the Lead Coordinator on division-wide process improvements, consistency, and standardization
Support leaders and project managers with proposal preparation, interviews, and client-facing materials
Project Research & site development coordination