Project Coordinator Senior

ECS Tech Inc•Orlando, FL

4d•$70,000 - $80,000•Onsite

About The Position

The Program Coordinator Senior provides comprehensive administrative and programmatic support to ensure efficient operations, timely completion of deliverables, and effective communication across the organization. This role serves as the central point of coordination for scheduling, documentation, correspondence, and process management.

Requirements

Active Secret Clearance
Minimum of 6 years of experience supporting acquisition or contracting activities within a DoD or Federal environment
Development and review of acquisition documentation (SOWs, PWSs, IGCEs)
Market research and acquisition planning
Contract action and deliverable tracking
Proposal evaluation support
Coordination with contracting offices and technical teams

Nice To Haves

On-time completion rate of leadership-directed taskers
100% accountability of suspense items in tracking system
Accuracy and currency of office suspense tracker
Compliance rate with correspondence and documentation standards

Responsibilities

Track all programmatic suspenses, taskers, and administrative actions to prevent delays to technical deliverables
Maintain accurate and current office suspense tracker
Ensure on-time completion of all leadership-directed taskers
Maintain a centralized action-item and tasker tracker with 100% accountability
Document responsible party, due date, and disposition for each item
Provide regular status updates to leadership
Immediately escalate at-risk suspenses to appropriate stakeholders
Schedule and coordinate program meetings and government engagements
Prepare comprehensive read-ahead packages for all meetings
Document meeting outcomes, including decisions and action items
Capture and integrate meeting outputs into the action-item tracker
Prepare official correspondence, taskers, and briefing products in accordance with AR 25-50
Conduct quality checks prior to government leadership review
Ensure all products meet formatting, staffing, and records-management standards
Organize, version-control, and maintain program documentation and records
Ensure compliance with Department of Defense records-management policies
Maintain documents in audit-ready and retrievable format
Identify opportunities for coordination, workflow, and administrative improvements
Recommend solutions that reduce labor hours, eliminate duplication, or shorten cycle times
Document process improvement recommendations in monthly status reports