Senior Project Coordinator

Metropolitan Council•St. Paul, MN

6d•Hybrid

About The Position

The Senior Project Coordinator is responsible for the delivery of capital projects, with a primary focus on fleet and equipment procurement and operational process improvements. They work collaboratively with internal departments and external stakeholders to ensure that all projects support Metro Transit’s operational objectives and advance its equity and environmental sustainability goals. This posting will establish a six (6) month eligibility pool for current and future openings.

Requirements

Any of the following combinations of related experience (in project management or related field) and completed education (degree field of study in Urban or Transportation Planning, Planning, Project Management or related field).
High school diploma/GED with eight (8) years of experience.
Associate's degree with six (6) years of experience.
Bachelor’s degree with four (4) years of experience.
Master's degree and two (2) years of experience.
Knowledge of project management principles, tools, and best practices.
Familiarity with public procurement practices, budgeting, and financial tracking.
Technical understanding related to assigned area (e.g., capital infrastructure, vehicle systems, sustainability, design, or transit operations).
Strong skills in coordination, planning, time management, and stakeholder engagement.
Ability to research, evaluate, and recommend technical and procedural solutions.
Strong analytical and reporting skills, including ability to synthesize complex information.
Proficiency in Microsoft Office and relevant systems (e.g., Excel, project tracking software, database platforms).
Excellent verbal and written communication skills, including ability to create clear, professional reports and documentation.
Ability to work independently and collaboratively across diverse teams and organizational levels.
Ability to manage multiple projects simultaneously with attention to deadlines and competing priorities.

Nice To Haves

Experience in Automotive, Diesel or similar field.
Experience with configuration of fleet equipment.
Understanding of fleet maintenance principals.

Responsibilities

Coordinate the full lifecycle of non-revenue vehicle and equipment projects, from needs assessment through procurement, outfitting, onboarding, and delivery.
Develop project, timelines, and milestone schedules; monitor progress and adjust plans as necessary to ensure timely, cost-effective project completion.
Collaborate with internal and external stakeholders
Prepare and process procurement-related documents including requisitions, Contract Initiation Memos (CIMs), scopes of work, and cost estimates.
Work with vendors to monitor production, delivery timelines, and the outfitting of vehicles and equipment; conduct inspections at key milestones to ensure adherence to project specifications.
Ensure compliance with local, state, and federal procurement policies, including documentation required for federally funded projects.
Maintain accurate records of all projects using various systems such as Txbase (ERP), Excel, and assist in the implementation of a new Enterprise Asset Management System (EAMS).
Identify alternative sources for parts fo r fleet equipment, vehicles and buses, when supply chains are delayed .
Track and report project costs, funding balances, and budget forecasts; escalate any potential overruns or delays to leadership.
Miscellaneous tasks as assigned.