Senior Program Coordinator (L2) Full-Time

Primary Care Coalition of Md•Silver Spring, MD

11d•$60,120 - $66,800•Hybrid

About The Position

The Primary Care Coalition of Montgomery County, Maryland (PCC) is seeking a Senior Program Coordinator for its Population Health department. This role provides high-level administrative, logistical, and program coordination support for initiatives like the Nexus Montgomery Regional Partnership and other grant-funded programs. The Nexus program aims to improve health, reduce hospital utilization, and manage care costs through coordinated action among Montgomery County hospitals. PCC manages the infrastructure for Nexus, overseeing program implementation, data analytics, process improvement, and subcontractor oversight. The Population Health department also manages over 10 other grant-funded programs focused on specific populations. The Senior Program Coordinator will support these programs by coordinating meetings, preparing minutes, maintaining program infrastructure, assisting with invoicing and reporting, tracking action items, communicating with stakeholders, and ensuring progress towards program goals.

Requirements

Bachelor’s degree required in public health, health administration, social work, nonprofit management, public administration, business administration, communications, or a related field; equivalent combination of education and directly relevant experience may be considered.
Minimum of three years of progressively responsible experience providing program coordination, administrative, project support, or operations support in a public health, health care, nonprofit, government, community-based, or grant-funded setting preferred.
Experience coordinating meetings, preparing agendas and materials, documenting minutes, tracking action items, and supporting follow-up with internal and external stakeholders.
Demonstrated ability to organize multiple priorities, manage timelines and deliverables, maintain accurate records, and produce high-quality work with attention to detail.
Strong written and verbal communication skills, including the ability to prepare clear correspondence, summaries, reports, presentations, and meeting documentation for varied audiences.
Ability to build and maintain collaborative working relationships with diverse staff, partners, subcontractors, community organizations, health care organizations, and government stakeholders.
Experience supporting reporting, invoicing, data collection, performance tracking, dashboards, or grant/program documentation preferred.
Strong computer skills, including proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Teams; ability to learn and use shared file systems, databases, project tracking tools, and other software applications as needed.
Ability to exercise sound judgment, maintain confidentiality, communicate professionally, and work independently while contributing effectively to a team environment.
Must be able to lift up to 20 pounds.

Nice To Haves

Bilingual or multilingual skills and experience working with culturally and linguistically diverse communities are a plus.

Responsibilities

Coordinate meetings, materials, documentation, and follow-up for assigned programs and stakeholders.
Maintain organized program records, calendars, contact lists, and administrative tools.
Track timelines, deliverables, action items, and stakeholder commitments.
Prepare or coordinate reports, presentations, invoices, summaries, and other materials.
Serve as a responsive coordination point for stakeholders by routing requests, communicating clearly, and supporting administrative needs.
Coordinate logistics for assigned program meetings and convenings, including scheduling, virtual platform arrangements, agendas, materials, attendance tracking, minutes, and follow-up.
Communicate with Nexus Board, Steering Committee, Workgroup, subcontractor, partner, and other program stakeholders.
Draft, edit, and distribute minutes and summaries.
Maintain electronic files, program documentation, shared calendars, contact lists, rosters, distribution lists, and other tools.
Track deliverables, timelines, milestones, stakeholder commitments, and documentation needed for reporting and continuous improvement.
Prepare or coordinate reports, presentations, dashboards, invoices, reimbursement documentation, and other administrative materials.
Coordinate with internal team members to gather information and ensure materials are complete, accurate, and submitted on time.
Respond to stakeholder inquiries, route requests appropriately, and provide clear, timely, and professional communication.
Identify opportunities to improve administrative workflows, documentation practices, meeting processes, and communication tools.
Other duties as assigned.