Senior Program Coordinator

Integrated 3D•Redmond, OR

2d•Onsite

About The Position

As a Senior Program Coordinator at i3DMFG, you will be primarily responsible for managing and streamlining processes between Sales, Engineering, Operations, Quality and Shipping. This position ensures smooth communication, efficient scheduling, and successful execution of projects by coordinating resources, tracking progress, and addressing roadblocks. This role also requires the ability to lead and manage people while working independently.

Requirements

Ability to prioritize and think independently
Ability to manage people and coordinate workloads
Experience and confidence in computer systems like Excel and other programs
Ability to shift gears quickly and adapt to changing priorities.
Strong organizational and time management skills.
Experience in scheduling and project coordination.
Excellent communication and problem-solving abilities.
Ability to manage multiple projects simultaneously.
Open-minded approach to cross-team collaboration and innovation.
Proficiency in project management software (e.g., Epicor or other similar ERP systems)
Proficient computer skills (Microsoft Word, Excel, Outlook).
Excellent communication and interpersonal abilities.
Ability to perform all assigned tasks, work independently, and complete work on schedule.
Ability to follow instructions: Written, verbal or electronic communications.
Ability to communicate with customers, teammates, and management with daily updates, questions, and issues.
Compliant with the International Traffic in Arms Regulations (ITAR) which requires U.S. person status (ITAR defines “U.S. Person” as a U.S. Citizen or U.S. Permanent Resident)

Nice To Haves

Background in manufacturing, engineering, or operations is a plus
Proficiency in project management software (e.g., Open Projects, Monday.com, Authentise).
Background in additive manufacturing, metal fabrication and/or manufacturing a plus.

Responsibilities

Develop and maintain project schedules, ensuring alignment across departments.
Monitor deadlines and milestones, proactively addressing potential delays.
Coordinate resource availability to meet project and customer demands.
Entering job orders and creating routings in the system for new purchase orders.
Work collaboratively and communicate clearly with management to ensure timely delivery on agreed, realistic customer schedules.
Act as the central point of contact between Sales, Engineering, Operations, Quality and Shipping.
Facilitate regular meetings to align teams on project status, priorities, and challenges.
Ensure all stakeholders have the necessary information and documentation to move projects forward.
Track project progress and maintain up-to-date records in internal systems.
Identify and resolve conflicts in priorities, workloads, or schedules.
Assist in process improvements to enhance efficiency across teams.