Senior Program Assistant - WC/ACT

Lake County•Waukegan, IL

22h

About The Position

The Senior Program Assistant is a member of the Williams Consent/ACT team and provides administrative support to the Program Coordinator and other program staff. The role generates and maintains statistical data and program reports, assists with budget needs and expenses, tracks and maintains program inventory, and prepares correspondence and other required documentation. The position is scheduled for 37.5 hours per week, Monday through Friday, from 8:30 AM to 4:30 PM. Applicants must live in Illinois or Wisconsin to be eligible to work at the Lake County Health Department. The position is represented by AFSCME Council 31. Any employment offer is conditional on successful completion of a background screening and drug and alcohol testing, and may include a pre-employment medical exam.

Requirements

High school diploma or G.E.D. certificate.
One year of general office experience.
Good working knowledge of computers and Microsoft Office products.
Must live in Illinois or Wisconsin to be eligible to work at Lake County Health Department.
Successful completion of a background screening and drug and alcohol testing is required for an employment offer; a pre-employment medical exam may also be required.

Nice To Haves

Spanish-speaking ability.

Responsibilities

Types correspondence and other documents for the Coordinator, Provider, or clinic staff as needed.
Acts as a receptionist, answers telephone calls, directs messages, and handles phone inquiries.
Schedules conferences, meetings, and appointments.
Takes minutes at staff and committee meetings as assigned.
Inputs service-area purchase requisitions and assists staff with BOSS time cards.
Maintains files and ensures needed forms are photocopied for ongoing clinic needs.
Uses independent judgment to process incoming and outgoing correspondence, assess urgency, and distribute it to the appropriate people.
Orders program supplies and equipment and maintains inventory.
Enters Maintenance, M.I.S., and Housekeeping requests.
Reserves conference rooms for meetings using Microsoft Outlook.
Assists the Coordinator with tracking support staff licensing, education, and required training.
Assists with tracking program data and state documents to meet program standards.
Reports unusual occurrences that may affect the safety and well-being of clients, patients, or coworkers to the supervisor and/or Safety Officer.
Generates and maintains statistical data and program reports.
Assists with budget needs and expenses.
Prepares program correspondence and other required documentation.