Senior Program Analyst

Breakforth Solutions Inc•Washington, DC

8d•$115,000 - $145,000•Hybrid

About The Position

BreakForth Solutions is seeking an experienced Senior Program Analyst to support senior executives and the front office of a federal customer’s Office of the Chief Information Officer (OCIO). The position provides administrative, advisory, analytical, and project management support across a broad portfolio of initiatives within the IT organization. The role requires onsite work at the agency headquarters in Downtown Washington, D.C., multiple days per week, in accordance with the required work schedule. The Senior Program Analyst manages executive calendars, correspondence, priorities, action items, deliverables, milestones, and document workflows. The role prepares and refines executive-level briefings, reports, presentations, and other leadership materials; coordinates with internal and external stakeholders; supports short-notice, high-priority projects; and identifies opportunities to improve processes and communications. The position requires strong judgment, discretion, organization, and communication skills, along with an active Secret Clearance and TS/SCI eligibility.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Management, Communications, or a related field; equivalent education and experience may qualify: PhD plus 1 year, master’s degree plus 3 years, associate’s degree plus 7 years, or high school degree plus 9 years of relevant experience.
Minimum of 5 years of relevant experience combining executive administrative support, program analysis, project coordination or management, and executive-level support in a professional environment.
Active Secret Clearance with TS/SCI eligibility.
Demonstrated direct administrative and programmatic support to senior executives, including management of priorities and high-visibility or time-sensitive requirements.
Experience managing complex executive calendars, meetings, appointments, and conferences, resolving scheduling conflicts, and supporting preparation and follow-through.
Experience coordinating official or executive travel, including transportation, lodging, itineraries, required documentation, and travel-related administrative or expense processes.
Experience managing executive correspondence and document workflows, including drafting, reviewing, editing, formatting, and tracking materials through approval, signature, and dissemination.
Experience preparing, reviewing, and refining executive-level briefings, presentations, talking papers, white papers, reports, correspondence, and other leadership deliverables.
Experience providing program analysis, project coordination, or project management support, including tracking actions, deliverables, milestones, dependencies, deadlines, and priorities across concurrent initiatives.
Ability to coordinate with subject matter experts, action officers, program offices, leadership staff, and external stakeholders to obtain information, resolve actions, and complete assignments.
Experience serving as a coordination point or liaison between senior leadership and internal or external stakeholders.
Ability to manage short-notice, high-priority, and competing requirements while maintaining attention to detail and meeting deadlines.
Strong organizational and time-management skills, including ability to manage multiple priorities independently, follow up on actions, and elevate risks, issues, or delays appropriately.
Exceptional written and verbal communication skills with senior executives, technical and non-technical stakeholders, and external partners.
Experience improving administrative processes, workflows, communications, or organizational effectiveness, including developing documentation, recommendations, procedures, or implementation plans.
Strong analytical, strategic-thinking, and problem-solving skills, including ability to synthesize information and support executive decision-making.
Ability to work independently, exercise sound judgment and discretion, and handle sensitive, confidential, or high-visibility information appropriately.
Proficiency with Microsoft Office/Microsoft 365, particularly Outlook, Word, Excel, and PowerPoint.
Ability to work onsite at the agency headquarters in Downtown Washington, D.C., multiple days per week.

Nice To Haves

Active TS/SCI Clearance.
Experience supporting senior executives within a federal agency headquarters, front office, OCIO, or comparable executive-level organization.
Experience supporting federal IT cybersecurity programs.
PMP, CAPM, or another relevant project or program management certification.

Responsibilities

Provide executive administrative, programmatic, analytical, and project management support to senior executives across IT initiatives.
Manage executive calendars, meetings, appointments, conferences, scheduling conflicts, reminders, and preparation for leadership commitments.
Draft, review, edit, and manage executive correspondence and other materials through review, approval, signature, and dissemination.
Review and refine materials prepared by subject matter experts for clarity, accuracy, consistency, and executive-level quality.
Track executive priorities, tasks, actions, deliverables, milestones, dependencies, and deadlines, and elevate issues when appropriate.
Coordinate with subject matter experts, action officers, program offices, leadership staff, and external stakeholders to complete assignments.
Support and manage short-notice, high-priority special projects.
Prepare executive-level briefing materials, talking papers, white papers, reports, presentations, and meeting materials.
Provide high-quality support for executive deliverables and leadership communications.
Manage communications between senior executives and departmental leadership, internal program offices, and executive leadership.
Serve as a central coordination point and liaison to ensure information for senior leadership is accurate, timely, and complete.
Coordinate official or executive travel, including transportation, lodging, itineraries, documentation, and related administrative or expense processes.
Identify opportunities to improve processes, workflows, communications, and organizational effectiveness.
Develop recommendations, process documentation, standard operating procedures, and implementation plans for leadership consideration.