Senior Procurement Analyst

State of Ohio • Reynoldsburg, OH

4d • Onsite

About The Position

The Ohio Department of Agriculture’s Fiscal Office is seeking a Senior Procurement & Payroll Analyst to support procurement, contracting, payroll, and other fiscal operations. The position requires thorough knowledge of accounting systems, including Enterprise Resource Planning and OAKS-FIN, as well as e-procurement and purchasing systems such as OhioBuys. The role provides work direction and training and independently or as a lead worker manages procurement and contracting activities, including developing specifications, evaluating proposals, supporting negotiations, building contracts in the purchasing system, recommending awards, and monitoring supplier performance.

The position also performs payroll processing and verification using systems such as OAKS HCM, Cognos, and PeopleSoft Query Studio; manages payroll records, adjustments, and payment exceptions; processes and monitors payment card, voucher, and ISTV transactions; and advises division staff on fiscal transactions and procedures. Additional duties may include inventory and asset management, revenue processing and reconciliation, petty cash, mail room responsibilities, and maintaining and training staff on fiscal policies. Long or unusual hours may be required during peak operational periods.

Requirements

• Either 42 months of experience or training in accounting and/or finance, including advanced-level experience with spreadsheet software; or an undergraduate core program in business administration, accounting, finance, or a related field and 18 months of accounting and/or finance experience or training, including advanced-level spreadsheet software experience; or a graduate core program in one of those fields and 6 months of relevant experience or training, including advanced-level spreadsheet software experience; or 12 months of experience as a Financial Analyst, 66562; or equivalent minimum class qualifications.
• Successful completion of the Fiscal Academy may substitute for 4 months of required accounting or fiscal experience.
• Thorough knowledge of accounting and systems, including Enterprise Resource Planning and OAKS-FIN, and e-procurement and purchasing systems.

Responsibilities

• Provide work direction and training and independently or as a lead worker prepare, solicit, and evaluate purchasing and contracting proposals.
• Work with requestors or subject matter experts to establish specifications for complex products or services when specifications do not already exist.
• Design prequalification tools, participate in contract negotiations with the legal office, build contracts into the e-procurement system, make award recommendations with rationale, and monitor supplier performance.
• Establish acceptance and payment expectations and schedules for contracts with multiple deliverables or phases.
• Verify the accuracy of payroll data and audit payroll disbursement journals.
• Run Cognos and/or PeopleSoft Query Studio queries and reports to validate payroll processing.
• Enter new-hire direct deposit and tax data in OAKS HCM and maintain tax data for address or headquarters changes.
• Process off-cycle manual paychecks, reversals, and EFT errors.
• Maintain documentation supporting payment of specialized leave types, including jury, bereavement, and leave without pay.
• Enter payroll adjustments, including leave-hour adjustments, overtime or compensatory time, and retroactive changes.
• Process and monitor payment card transactions, vouchers, and ISTV transactions to ensure state and federal procedures are followed.
• Provide division staff with guidance on purchasing, vouchers, coding, and other transactions.
• Reconcile MBE/EDGE data against data in OAKS.
• Monitor supplier spending against Controlling Board thresholds and prepare Controlling Board requests.
• Perform other assigned duties, including inventory and asset management, revenue processing and reconciliation, petty cash, mail room duties, and updating fiscal policies and training staff.

Benefits

• Medical coverage
• Dental, vision, and basic life insurance premiums covered after completion of the eligibility period
• Paid time off, including vacation, personal leave, sick leave, and 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS
• Optional deferred compensation through Ohio Deferred Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed