Senior Practice Management Adviser

The Florida Bar•Tallahassee, FL

19h•Onsite

About The Position

Serves as the Senior Practice Management Advisor in The Florida Bar Practice Resource Center (PRC). Leads the development of content for the PRC website, newsletter, The Florida Bar Podcast, and materials for and presentation of CLE courses on law office management and other administrative management matters relative to law office or law practice management. Provides guidance, information resources, and general assistance to Florida Bar members, and their staff, regarding all areas of law office management, including legal office technology. Provides guidance to coworkers.

Requirements

Bachelor's Degree in a business related field (proof of degree required at interview).
Six (6) years of direct experience in professional office management.
Law office management principles and techniques, including law firm economics; financial management; trust accounting; human resources management; recruiting; communications; paralegal utilization guidelines; facilities management; records information management; marketing; technology management; Adobe Acrobat; legal research methods and library management; structure and governance of law offices and law firms; law firm retreat planning, law firm start-ups, mergers, acquisitions and dissolutions, and general law office management. Best practices and trends in law office and law practice management and technology in the law office
Budgeting processes
Seminar course development, production and presentation
Commonly used equipment, software, vendors, products, and service providers in the legal marketplace
Law office management
Law office technology
Supervisory principles and practices
Team-building skills
Excellent time management and organizational skills
Excellent communication skills, both oral and written
Public speaking
MS Office applications including Outlook, Word, Excel and PowerPoint
Software applications commonly in use in the legal marketplace such as document management systems, case management systems, and law firm financial management systems
Internet-based research
Interpret policies, processes and procedures
Learn The Rules Regulating The Florida Bar and The Florida Bar Ethics Rules
Think logically, troubleshoot
Effectively help members reach solutions to law office management issues
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Develop written communications, management forms and checklists, reference guides, articles for publication, and numerous reports
Create ADA compliant forms and documents using Adobe
Develop both short-term and long-term action plans
Demonstrate initiative
Tactfully manage difficult situations
Professionally serve the members of The Florida Bar
Consistently provide an excellent service-oriented attitude
Operate well under pressure, individually and in a team environment
Maintain a high level of confidentiality and discretion
Use sound independent judgment
Multi-task known deadlines while giving timely response to daily incoming telephonic and e-mail requests for law office management and practice management assistance
Travel
Sit for long periods of time
Hear and converse over the telephone
Key/work frequently on a computer
5 to 10 lbs

Responsibilities

Provides timely, informative assistance and solutions to Florida Bar members, law office staff, and others (e.g., bankers, law school professors, etc.) in response to e-mail inquiries, telephone inquiries, and other types of inquiries (i.e., live chat or written correspondence) relating to all areas of law office management, law office technology, case management, risk management, and specific law office management principles and techniques, including law firm economics; financial management; trust accounting; human resources management; recruiting; communications; paralegal utilization guidelines; facilities management; purchasing, records information management; marketing; technology management; legal research methods and library management; structure and governance of law offices and law firms; law firm retreat planning, law firm start-ups, mergers, acquisitions and dissolutions, and general law office management.
Lead the development of content for publication on the PRC website; Bar News; Bar Journal; and The Florida Bar Podcast.
Lead the development and production, from within departmental resources, useful products such as recorded seminars, checklists and forms, articles and monographs for members on law office management and law practice management. Monitors PRC website content. Maintains and applies upgrades to the web page in coordination with the director and bar staff.
Serve as Staff Liaison for assigned Bar Committee(s).
Research, review and maintain familiarity with a wide variety of new information relating to law office management and law practice management including new ethics and professionalism information, new data on technology, marketing, case management, law firm economics, records information management, and general law office management. This is accomplished through an on-going combination of reading, polling sources, and course attendance.
Liaison with other Florida Bar personnel in the Lawyer Regulation Department, Ethics Department, section administration, committees, and other functional departments of The Bar. As directed, assist the PRC Director on potential member benefits or any other Bar project/issue concerning law office management, law practice management, or technology in the law office. Works closely with Bar IT staff on PRC special technology requirements.
Create and maintain an active network of professional resources in the legal marketplace, and beyond, involved in all aspects of law office management and law practice management, including the ABA PMAs of North America (the ABA Law Practice Division sponsored network of Practice Management Advisors residing in other state, provincial and specialty bars), the Association of Legal Administrators, and a working familiarity with others associations such as paralegals (PAF), human resources professionals (SHRM), and records information managers (ARMA).
Other duties as assigned.