Senior Pharmacy Tech

Children’s Hospital of Philadelphia•Philadelphia, PA

8d•$26 - $32•Onsite

About The Position

The Registered Pharmacy Technician- Senior is responsible for purchasing pharmaceutical stock and supplies required to prepare and dispense medications; ensuring adequate inventories to support the patient care needs of the institution; managing drug shortages by locating, procuring, and arranging delivery of pharmaceuticals when not available through regular suppliers; managing inventory to maximize utilization of budgeted resources; conducting recalls of various drugs; and complying with regulatory and accreditation requirements related to the purchase and documentation of all pharmaceutical transactions.

Requirements

High School Diploma / GED - Required
An understanding of pharmacy services or experience working in pharmacy or a healthcare field (Required proficiency)
Purchasing/inventory control (Required proficiency)
Demonstrated skill with personal computers and applications (Word Processing and Excel Spreadsheets with proficiency in basic spreadsheet functions) (Required proficiency)
Understanding of Lean management principles and application to daily work responsibilities (Required proficiency)
Excellent verbal and written communication skills. (Required proficiency)
Registered Pharmacy Technician - Pennsylvania State Board of Pharmacy - upon hire - Required or Registered Pharmacy Technician Trainee - Pennsylvania State Board of Pharmacy - upon hire - Required

Nice To Haves

At least two (2) years pharmacy experience - Preferred
knowledge of 340B purchasing requirements (Preferred proficiency)

Responsibilities

Determines and establishes inventory levels for main storage locations using current AMU data, package sizes and refill turn-around times (minimum, maximum, reorder quantities)
Maintains designated inventory of pharmaceuticals, IV solutions, and related supplies such as plastic bags, IV supplies, and compounding supplies for the pharmacy.
Maintains kanban cards. Documents missing kanban cards weekly and reports to Purchasing Pharmacist Lead
Ensures wholesaler's reorder barcodes are up to date and present on a minimum of 98% of kanban cards
Maintains current main inventory storage shelves.
Manages inventory by maximizing inventory turns and minimizing stock-outs to achieve the most appropriate utilization of budgeted funds
Conducts audits for proper kanban placement and ensures ordering to max quantity
Utilizes kanbans and other purchasing practices to maximize inventory turns and minimize stock-outs to achieve the most appropriate utilization of budgeted funds
Reviews Daily Blood Factor usage report verifying patient usage
Maintains pre-determined par levels
Places supplemental orders of Blood Factor products to address emergent patient needs
Coordinates return of Blood Factor products with pending expirations
Facilitates the annual physical pharmaceutical inventory count providing requested cost reports or inventory documents
Oversees monthly return of outdates through returns company
Orders inventory stock: Per kanban card, procure products at an appropriate time, quantity, inventory location and supplier
In response to above average product use by specific patients, temporarily increase reorder quantities beyond maximum quantities on kanban card (no greater than 4-5 day supply) with daily monitoring of patient status
Orders for controlled substances are accompanied by all required documentation
Utilizes wholesaler computer systems to purchase drugs
Evaluates available products and utilizes contracted options 95% of the time
Optimizes value of both GPO and 340B program participation in product selection
Utilizes hospital electronic purchase order system to place direct orders with manufacturers and suppliers of drugs and related supplies
Obtains non-formulary or specialty pharmacy medications requested by a physician - approved by a Clinical Pharmacist
Minimizing duplication of supply of non-formulary medication (i.e. drug, strength, concentration)
Complying with all clinical and financial verification requirements prior to purchase
Promotes purchasing decisions that support Pharmacy department core processes in maintaining operational efficiencies
Assists with the selection and purchase of alternate products when shortages occur
Ensures medication purchases are compatible with department technology requirements
Drug Shortages - New stock-outs or potential stock-outs must be reported to designate pharmacy management within 4 hours of discovery
Determine quantity of medication to order based on AMU, reason of shortage, projected length of shortage
Monitor status of drug shortage on a weekly basis, updating the drug shortage database and responding with commensurate purchasing actions
Coordinates emergency purchases/borrowing of medications or related supplies as needed to meet unanticipated patient care requirements and communicates related delivery information to appropriate department staff in a timely manner
Coordinates with Wholesaler for Return product / Return Authorization Form in response to the following events and processes return/credit within 72 hours of request: Recall, Request from Supervisor, Something ordered in excess in error
Processes off-site requests for medications or related supplies
Maintains accurate records of all stock, purchase and receipt transactions
Maintains accurate records of controlled substance purchase and receipt transactions
Maintains Access database of Drop-ship purchases
Responds to inquiries from healthcare professionals and industry representatives regarding drug prices and inventory
Develops reports and retrieves data as requested by Pharmacy administrators
Maintains drug shortage database: Provide weekly up to date information regarding product shortage status, Provide weekly up to date inventory data, Provide weekly up to date inventory receipt of back order medication
Maintain current and accurate Borrow/Lend log
Lend and Borrow items must be reconciled within 2 months of transaction
Maintains current and accurate records of all contracts, purchase transactions, direct purchase orders and credits for returned expired medications
Participates in hospital and departmental Continuous Quality Improvement (CQI) activities.
Utilizes Lean Principals to analyze, and resolve problems in a systematic manner
Participates in departmental LEAN Projects (RPI / 5S)
Works OT to allow co- workers to participate in department RPI
Provides pre- and post- project feedback and supports sustaining measures to ensure successful outcomes
Achieves patient safety and satisfaction through the use of Lean principles: 5S, JIT, Quality
Promotes and Complies with Standardized Procedures and work
Identifies waste in ownership process and recommend solutions for implementation
Corrects abnormal conditions.
Performs other related duties as assigned by authorized personnel to provide departmental flexibility to patient care needs including those for emergency situations.