Senior People Operations & HRIS Specialist (Grand Rapids)

ActiveProspect, Inc. • Grand Rapids, MI

1d • Remote

About The Position

We are seeking a highly capable Senior People Operations & HRIS Specialist to join our People team. This is a critical individual contributor role that will help in the selection and implementation of a new HRIS for a mid-market employer, standing up internal payroll and benefits administration, and building scalable People operations from the ground up. This role combines hands-on execution with meaningful ownership across systems, compliance, and core People processes. You will be instrumental in designing workflows, establishing operational rigor, and ensuring a high-quality employee experience.

Requirements

• 6+ years of experience in People Operations, HR Operations, or similar roles
• Demonstrated experience supporting or leading an HRIS implementation
• Strong hands-on experience with payroll processing and benefits administration
• Deep experience administering HRIS platforms (e.g., BambooHR, HiBob, Paycom, Workday Go, or similar)
• Strong knowledge of multi-state payroll and employment compliance requirements
• High attention to detail with a strong data integrity mindset
• Analytical and systems-oriented thinker with the ability to translate data into insights
• Proven ability to manage vendors and cross-functional stakeholders
• Strong project management skills and ability to operate independently in a fast-paced environment
• Strong judgment and ability to handle sensitive employee matters with discretion

Nice To Haves

• Experience in a high-growth SaaS environment
• Experience building People operations outside of a PEO environment
• Experience with system integrations and HR tech stack optimization
• MBA or other relevant certifications
• AI Agent creation and management

Responsibilities

• Play a key role in evaluating, selecting, and implementing a new HRIS platform
• Design and build scalable workflows, processes, and data structures within the HRIS
• Partner cross-functionally with Finance, Accounting, IT, and external vendors to ensure successful system implementation and integrations
• Establish best practices for data governance, security, and system utilization
• Own end-to-end semi-monthly payroll processing, ensuring accuracy, timeliness, and compliance
• Stand up and administer employee benefits programs, including health, welfare, and retirement (401k)
• Ensure compliance with federal, state, and local regulations and filing requirements across payroll, benefits, and employment practices
• Manage relationships with payroll, benefits, and other People-related vendors
• Serve as a key point of contact for employee questions related to payroll, benefits, and People operations
• Support employee relations matters, including assisting with investigations and documentation
• Maintain accurate and compliant employee records and documentation
• Develop and deliver People data reporting and insights to support business decisions
• Build dashboards and reporting capabilities within the HRIS
• Lead and support cross-functional People projects (e.g., process improvements, compliance initiatives, system enhancements)
• Continuously identify opportunities to improve efficiency, scalability, and employee experience

Benefits

• A collaborative work environment with the freedom and opportunities of a startup culture
• A global, remote-first company that encourages occasional team get-togethers
• Life and work balance
• Flexible vacation time
• Retirement plan matching up to 3.5% of your salary
• Varied options for health, dental, vision, disability and life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees