Senior Payroll Tax Analyst

SCAN Health Insurance • Long Beach, CA

2d • $92,400 - $120,000 • Hybrid

About The Position

The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers (ADP Tax Services) to maintain compliance with all regulatory requirements. This position also plays a key role in developing reports and dashboards to monitor compliance, identifying process improvements and automation (AI) as well as supporting annual audits and company tax filings.

Requirements

• Bachelor’s degree in accounting or equivalent experience.
• 5-8 years payroll, payroll tax payroll accounting work experience.
• Knowledge of wage and hour laws, payroll & tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday, Oracle, SAP Concur.
• Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).
• Strong written and verbal communication skills.

Nice To Haves

• Curious about AI and its power to transform how we operate and serve our members.

Responsibilities

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).
• Serve as a resource and a back-up for payroll department functions.
• Partner with Payroll, HR, Benefits, and accounting teams.
• Provide guidance on taxation of benefits and special pay scenarios.
• Crosstrain payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements and automation including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.
• Actively support the achievement of SCAN’s Vision and Goals.
• Other duties as assigned.

Benefits

• Base salary range: $92,400 to $120,000 per year
• Internal title: Payroll Analyst Sr
• Work Mode: Hybrid
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday
• Excellent 401(k) Retirement Saving Plan with employer match and contribution
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!
• A competitive compensation and benefits program
• An annual employee bonus program
• Generous paid-time-off (PTO)
• Eleven paid holidays per year
• Excellent Retirement Savings program
• A work-life balance
• An opportunity to become part of a team that makes a difference to our members and our community every day!

What This Job Offers

• Job Type: Full-time
• Career Level: Senior