Senior Payroll Specialist - Tax

Service Experts•Richardson, TX

About The Position

The Senior Payroll Specialist - Tax has in-depth knowledge of best practices and practical expertise in processing payroll and payroll taxes. This role manages end-to-end multi-state payroll tax compliance, filing, and reconciliation, ensuring accurate tax withholding, reporting, and remittance for federal, state, and local agencies. They act as a subject matter expert (SME), resolving complex tax inquiries, managing agency notices, and improving system processes along with assisting with payroll processing.

Requirements

Minimum 4+ years of relevant experience
Bachelor's Degree
In-depth knowledge of best practices and practical expertise in processing payroll and payroll taxes
Expertise in end-to-end multi-state payroll tax compliance, filing, and reconciliation
Ability to ensure accurate tax withholding, reporting, and remittance for federal, state, and local agencies
Subject matter expert (SME) in resolving complex tax inquiries
Experience managing agency notices
Experience improving system processes
Experience assisting with payroll processing
Experience with tax filings (Forms 941, 940, W-2, state equivalents)
Experience reconciling tax payments
Knowledge of tax laws across various jurisdictions
Experience managing international tax reporting (for global companies)
Experience managing payroll tax vendor relationships (e.g., ADP, Workday)
Experience registering in new jurisdictions
Experience maintaining accurate databases
Experience resolving tax notices and agency inquiries
Experience conducting internal audits
Experience performing W-2 corrections
Experience collaborating with HR, Finance, and Legal to ensure tax compliance on employee benefits, stock options, and compensation
Mentoring junior specialists

Responsibilities

Oversee the submission of tax filings (Forms 941, 940, W-2, state equivalents) and reconcile tax payments.
Maintain up-to-date knowledge of tax laws across various jurisdictions and, for global companies, manage international tax reporting.
Manage payroll tax vendor relationships (e.g., ADP, Workday), register in new jurisdictions, and maintain accurate databases.
Resolve tax notices and agency inquiries, conduct internal audits, and perform W-2 corrections.
Work with HR, Finance, and Legal to ensure tax compliance on employee benefits, stock options, and compensation, often acting as a mentor to junior specialists.
Enters and maintains payroll data in computerized payroll systems.
Reviews timesheets and payroll reports to detect and reconcile payroll discrepancies.