Payroll Tax Specialist

Acrisure•Grand Rapids, MI

2d•Onsite

About The Position

The Payroll Tax Specialist is responsible for ensuring accurate and timely payroll tax processing, filings, and compliance across federal, state, and local jurisdictions. This role partners closely with ADP Tax Services as the third-party vendor for tax filing and payments, ensuring data integrity, reconciliation, and issue resolution. The ideal candidate has strong knowledge of payroll tax regulations, experience with multistate taxation, and the ability to manage vendor relationships effectively.

Requirements

Bachelor’s degree in Accounting, Finance, HR, or related field (or equivalent experience)
3–5+ years of payroll tax experience in a multi-state environment
Experience working with ADP Tax Services using Smart Compliance system or similar third-party tax filing vendors
Strong knowledge of federal, state, and local payroll tax regulations
Experience with payroll systems (e.g., ADP Workforce Now, Workday, or similar)
Advanced Excel skills and strong analytical abilities
Strong attention to detail and accuracy
Excellent problem-solving and analytical skills
Effective communication and vendor management skills
Ability to manage deadlines and multiple priorities
Strong organizational and documentation skills

Nice To Haves

Experience with large, multi-entity organizations
Familiarity with tax compliance for mergers, acquisitions, or new state registrations

Responsibilities

Ensure accurate calculation, withholding, and reporting of payroll taxes for federal, state, and local jurisdictions.
Maintain compliance with all applicable tax laws and regulatory requirements.
Tax setup for new jurisdictions, entities, and employees in both Workday and ADP.
Review and input tax rates and/or deposit frequency changes as part of client compliance efforts
Respond to employee inquiries and assist in resolving payroll tax-related questions, ensuring timely and accurate communication.
Maintain accurate payroll tax records and documentation for compliance and audit purposes.
Serve as the liaison with ADP Tax Services for payroll tax filings and payments for assigned tax companies.
Audit and reconcile tax data transmitted to ADP to ensure completeness and accuracy.
Monitor ADP tax filing activities, including timely submission of returns and payments.
Research and resolve discrepancies, notices, and rejected filings in collaboration with ADP.
Participate in regular service reviews and escalate issues as needed.
Review employee level tax data for accuracy and resolve discrepancies.
Analyze variances and resolve discrepancies between internal payroll systems and ADP reports.
Support general ledger reconciliation for payroll tax accounts.
Support internal and external audits by preparing schedules and providing documentation.
Manage and resolve tax notices, inquiries, and audits from government agencies.
Partner with ADP to research notices and ensure timely responses and corrections.
Track notice resolution and maintain supporting documentation.
Identify and implement process improvements to enhance accuracy and efficiency.
Develop and maintain internal controls related to payroll tax processing and compliance.
Document procedures and ensure adherence to company policies.
Assist with system testing related to tax configuration changes, system updates, or new entity integrations.
Support year-end payroll tax processes, including W-2 preparation and validation.
Ensure ADP delivers accurate year-end filings.
Assist with corrections (W-2C) when necessary.