Payroll Specialist

Envita Medical Centers LLC•Scottsdale, AZ

4d•$68,000 - $85,000

About The Position

Envita is seeking a Senior Payroll Specialist to independently manage accurate, timely payroll across all company entities and ADP company codes. This is a full-ownership role involving scheduled semi-monthly payroll and required off-cycle payments, payroll reconciliations, employee changes, payroll taxes, garnishments, benefit deductions, 401(k) reconciliations, and accounting handoffs. The role requires sound judgment, strong follow-through, discretion with confidential employee data, accounting discipline, and a service mindset. Within the first 90 days, the specialist is expected to learn Envita's payroll operations and assume independent responsibility for payroll processing. By day 120, the specialist should demonstrate consistent ownership, proactively resolve exceptions, and implement agreed-upon process improvements while maintaining accuracy, efficiency, and internal controls. The role works closely with HR, Accounting, ADP, taxing and garnishment agencies, and plan partners. HR retains employee authorization and benefit eligibility decisions, while Staff Accountants retain review and posting responsibility for payroll entries.

Requirements

At least 5 years of direct, hands-on payroll experience, including independent end-to-end payroll management for multiple legal entities.
Multi-entity payroll experience.
Strong ADP Workforce Now experience or experience in a closely comparable ADP environment.
Strong Excel skills, including lookups, pivot tables, and reconciliations.
Ability to document work carefully and trace discrepancies to their root cause.
Solid grounding in wage-and-hour rules, payroll taxes, 401(k) processes, benefit deductions, and confidentiality.

Nice To Haves

Practical ADP company-code and payroll-to-GL knowledge.
Multi-state payroll experience.
FPC or CPP certification.

Responsibilities

Independently process scheduled semi-monthly payroll and required off-cycle, manual, emergency, and final payroll payments for all Envita companies.
Perform pre- and post-payroll variance, headcount, gross-to-net, and exception reviews across company codes.
Calculate overtime, PTO, sick leave, bonuses, commissions, and other payroll adjustments in accordance with company policy and wage-and-hour rules, documenting supporting calculations.
Verify HR-approved hires, terminations, transfers, compensation changes, department assignments, cost centers, tax jurisdictions, time records, and deductions before payroll cutoffs.
Maintain an exception log and resolve or escalate critical payroll issues before submission.
Obtain required approvals for manual and emergency checks, document their reasons and amounts, and notify Accounting for recording and positive pay.
Set up and track approved repayment deductions for employee advances and benefit costs owed after unpaid leave; confirm deductions stop when balances are repaid and escalate outstanding termination balances.
Maintain entity, company-code, and tax-registration reference data; verify timely and accurate payroll tax and garnishment remittances.
Review and respond to payroll tax notices and agency correspondence, working with ADP and relevant agencies until issues are resolved.
Review final-pay requirements, jurisdiction-specific rules, quarterly filings, and year-end W-2 data with ADP and leadership.
Verify benefit deductions against HR-provided enrollment and change information and flag discrepancies to HR.
Reconcile ADP-integrated 401(k) contributions, loans, matches, and remittances; research and follow discrepancies through resolution with HR, Accounting, ADP, and plan partners.
Maintain ADP general ledger and department/cost-center mappings, correct coding issues, and prepare payroll journal-entry support, labor allocations, liabilities, accruals, and intercompany detail for accountant review and posting.
Maintain payroll calendars, controls, desk procedures, secure records, and documented backup procedures.
Document recurring payroll errors and implement at least two agreed-upon process improvements by day 120 without weakening segregation of duties.
Maintain strict confidentiality of employee payroll and personal information in accordance with company policies and security procedures.
Be available during critical payroll processing days, coordinate planned time off in advance, and maintain payroll continuity.
Support entity transfers, new registrations, multi-state payroll setups, year-end W-2/W-2c processes, plan audits, and workers' compensation audits.