Senior Payroll Specialist

Keolis Canada•Boston, MA

7d•Onsite

About The Position

The Senior Payroll Specialist will be responsible for processing payroll accurately and timely, ensuring compliance with best practices and regulations. This role involves managing payroll transactions, handling inquiries, preparing reports, and collaborating with various departments to maintain efficient payroll operations. The position requires a strong understanding of payroll systems, taxation, and collective bargaining agreements.

Requirements

Knowledge of biweekly & semi-monthly payroll processing according to payroll best practices in UKG Pro
Understanding of taxation of employee and employer paid benefits.
Keen knowledge of other items, other earnings, gross ups, W-2 adjustments, union dues deductions and other special payments.
Ability to independently process accurate and timely biweekly, quarterly, and year-end reporting
Timely response, organization, and documentation of payroll inquires from business partners
Ability to communicate efficiently and effectively with specialists, managers, directors and senior leadership
Manage payroll partnerships and provide support as the main point of contact for assigned locations.
Hold biweekly meetings and direct working sessions with assigned locations (local HR) on past and future matters, proactively communicating deadlines leading up to payroll processing.
Run reports to verify payroll totals against time and attendance totals for accuracy.
Review payroll data, analyze and evaluate pay records to ensure compliance with policies and procedures ensuring timely and accurate payrolls for all employees.
Responsible for creating final payroll reports for each location post-payroll processing.
Prepare special reports for management, subpoena of records, and audits.
Maintain payroll and related records for audit and control purposes.
Communicate with local unions on union dues withholding and reporting of payments.
Resolve payroll discrepancies received from location in a timely manner.
Prepare final pay for terminated employees per State and CBA requirements.
Provide timely response to payroll inquiries from locations
Report needed changes for increased efficiency.
Maintain confidentiality of payroll information
Collaborate with other departments - HR, Time & Attendance, HRIS, Operations, Accounting to determine best practices and down/upstream impacts
Work in tandem with the Payroll Manager, collaborating with other Payroll Specialists within the Payroll Team to improve current processes.
Cross train to provide back up and support to other Payroll Specialists, and in some cases, Payroll Manager within the Payroll Team.
Complete biweekly payroll processing in a timely manner and in accordance with CBA – collective bargaining agreements, policies, and procedures.
Ensure compliance with applicable laws and payroll tax obligations.
Provide post-payroll analysis for key performance indicators for all locations.
Reporting and audit of biweekly pre-check reports.
Preparation of final payroll output reports for location.
Payroll GL reporting.
Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position.

Nice To Haves

Other duties as assigned

Responsibilities

Process biweekly and semi-monthly payroll accurately and timely according to best practices in UKG Pro.
Ensure all payroll transactions are processed accurately and timely.
Review payroll prior to transmission and reconcile totals.
Understand the taxation of employee and employer paid benefits.
Process other items, other earnings, gross ups, W-2 adjustments, union dues deductions, and other special payments.
Independently process accurate and timely biweekly, quarterly, and year-end reporting.
Respond timely, organize, and document payroll inquiries from business partners.
Communicate efficiently and effectively with specialists, managers, directors, and senior leadership.
Manage payroll partnerships and provide support as the main point of contact for assigned locations.
Hold biweekly meetings and direct working sessions with assigned locations (local HR) on past and future matters, proactively communicating deadlines leading up to payroll processing.
Run reports to verify payroll totals against time and attendance totals for accuracy.
Review payroll data, analyze and evaluate pay records to ensure compliance with policies and procedures, ensuring timely and accurate payrolls for all employees.
Create final payroll reports for each location post-payroll processing.
Prepare special reports for management, subpoena of records, and audits.
Maintain payroll and related records for audit and control purposes.
Communicate with local unions on union dues withholding and reporting of payments.
Resolve payroll discrepancies received from locations in a timely manner.
Prepare final pay for terminated employees per State and CBA requirements.
Provide timely response to payroll inquiries from locations.
Report needed changes for increased efficiency.
Maintain confidentiality of payroll information.
Collaborate with other departments - HR, Time & Attendance, HRIS, Operations, Accounting to determine best practices and down/upstream impacts.
Work in tandem with the Payroll Manager, collaborating with other Payroll Specialists within the Payroll Team to improve current processes.
Cross train to provide back up and support to other Payroll Specialists, and in some cases, Payroll Manager within the Payroll Team.
Complete biweekly payroll processing in a timely manner and in accordance with CBA – collective bargaining agreements, policies, and procedures.
Ensure compliance with applicable laws and payroll tax obligations.
Provide post-payroll analysis for key performance indicators for all locations.
Reporting and audit of biweekly pre-check reports.
Preparation of final payroll output reports for location.
Payroll GL reporting.
Other duties as assigned.