Senior Payroll & Benefits Administrator

Aegis•Jersey City, NJ

12d•$95,000 - $105,000•Hybrid

About The Position

AEGIS Insurance Services, Inc. (“AEGIS”) has an immediate opening for a Senior Payroll and Benefits Administrator to support accounting, administration, reporting and analysis of payroll, benefits and executive benefit programs; to prepare reconciliations, schedules, payment documentation and vendor/audit support; and to provide senior-level administrative and analytical support to the Manager - Payroll and Benefits Accounting while maintaining the highest standard of confidentiality.

Requirements

Minimum 4 years of payroll, benefits administration, accounting operations or related experience
Working knowledge of payroll and benefit accounting concepts, reconciliations, journal entries, payment processing and supporting documentation
Applied knowledge of state and federal regulations pertaining to payroll
Strong analytical, organizational and follow-up skills with excellent attention to detail and ability to manage recurring deadlines
Demonstrated ability to handle sensitive compensation, benefits, employee, executive and retiree information with discretion and confidentiality
Strong written and verbal communication skills and ability to coordinate effectively with Accounting, Human Resources, Legal, Payroll, external vendors and auditors
Proficiency with Microsoft Office; Specifically Excel, Word, and Outlook
Ability to maintain accurate schedules, reconciliations and records

Nice To Haves

experience with executive benefit or non-qualified benefit plans desired
Undergraduate degree in Accounting, Finance, Human Resources, Business Administration or related field preferred or equivalent payroll, benefits or accounting experience
Certified Payroll Professional (CPP) desired
Experience with Workday Financials or Workday HCM, UltiPro/UKG, or similar payroll, HRIS or financial systems desired

Responsibilities

Maintain payroll tax compliance, including federal, state and local withholding requirements
Prepare and maintain recurring schedules, reconciliations and supporting analyses for payroll, benefits, pension, SERP, COLI and other executive benefit-related accounting activities
Assist with monthly payroll and benefit accounting entries, research reconciliation differences and prepare support for manager review
Support annual and recurring benefit plan valuation, audit and reporting processes by compiling census, compensation, account balance, payout and plan information for vendors, auditors and internal stakeholders
Maintain assigned participant, payout, policy, account and payment tracking reports related to SERP, frozen AEGIS Option Plan, COLI, AYCO financial counseling and other benefit programs administered through Accounting
Coordinate documentation and support for COLI policy payments, policy value reporting, death benefit claims and accounting tax reporting support, including preparation of required forms and correspondence for review
Prepare, compile and/or route Workday payment requests, payroll gross-up support, invoice documentation, vendor payment support, e-signature requests and related accounting documentation, subject to required approvals
Assist with vendor coordination and information exchange involving benefit plan providers, payroll vendors, auditors and internal stakeholders like Human Resources; maintain accurate contact lists and historical documentation
Maintain payroll configuration within Workday when setting up and testing new states
Provide backup support to the Payroll Administrator and other team members for payroll funding support, selected vendor reconciliations, Workday entries and employee payroll inquiries as assigned
Support preparation of budget estimates, year-end accruals, audit request support and other special projects for the Payroll and Benefits Accounting team
Balance recurring payroll and benefit accounting deadlines with ad hoc audit, vendor, executive benefit and retiree-related requests
Identify process improvement opportunities, strengthen documentation and help maintain effective controls over sensitive payroll and benefits processes
Maintain strict confidentiality while coordinating with multiple internal divisions and external service providers
Develop sufficient technical knowledge of executive benefit arrangements, COLI, SERP, non-qualified plans and related accounting impacts
Ensure accuracy and completeness of data used for payment processing, gross-ups, benefit valuations, reconciliations and reporting
Support improved documentation, cross-training and continuity within a lean Payroll and Benefits Accounting team