Senior Payroll and Tax Analyst- 3704251

AMS Staffing•New York City, NY

6d•Hybrid

About The Position

Our client, an international AmLaw 100 firm, is hiring a Senior Payroll and Tax Analyst at its New York City offices. The role is hybrid, with four days onsite and one remote day each week. The position pays an annual base salary of $110,000 to $130,000, plus a performance-based bonus and comprehensive benefits package. The Analyst plays a key role in accurately and timely processing semi-monthly payroll. The role includes entering and reviewing payroll, with particular attention to new-hire and departure calculations, benefit deductions, and other adjustments. In partnership with HR, Benefits, Accounting, and Tax, the Analyst validates payroll data, prepares benefits reconciliations, supports accurate recording of payroll transactions, and contributes to multi-state payroll tax compliance, reporting, and analysis.

Requirements

At least 8 years of experience in a payroll or accounting department; professional services experience is preferred.
Strong analytical and problem-solving abilities.
Solid background in payroll processes and payroll taxation.
Extensive experience with ADP Enterprise, including ADP reporting tools.
Excellent organizational skills and exceptional attention to detail.
Strong written and verbal communication skills.
Proficiency in Microsoft Excel.

Nice To Haves

Experience in a professional services environment.
Bachelor’s degree preferred.

Responsibilities

Review and audit new-hire and departure calculations, communicate discrepancies, and resolve them promptly.
Partner with Legal personnel and the Benefits department to reconcile and validate deductions for programs such as TransitChek, WageWorks, and health club memberships.
Reconcile 401(k) deductions quarterly to ensure employees do not exceed annual contribution limits.
Process off-cycle payments and retroactive corrections.
Administer wage garnishments, child support orders, tax levies, and other court-ordered withholdings.
Support internal and external audits, including NYS and 401(k) plan audits, by providing payroll documentation and reconciliations and responding to auditor inquiries.
Ensure compliance with federal, state, and local payroll tax and wage-hour regulations.
Manage multi-state payroll tax withholding and registrations, including for employees who live and work in different states, remote and hybrid workers, and state reciprocity agreements.
Monitor employee work locations and address changes to verify correct state and local tax withholding, and correct misapplied withholding.
Reconcile quarterly tax filings, including Form 941 and state and local returns, to payroll records.
Respond to payroll tax notices and agency inquiries and coordinate resolutions with the Tax team.
Assist with quarterly payroll processing and related ADP uploads.
Provide reconciliations and supporting documentation to Accounting to ensure payroll journal entries are complete and properly recorded in the general ledger.
Respond promptly to employee payroll inquiries and ensure errors are corrected in a timely manner.
Identify and implement process improvements and automation opportunities.
Create and run recurring and ad hoc reports in ADP and Excel for reconciliations, audits, management reporting, and requests from Accounting, Tax, and HR.
Assist with year-end payroll processing and W-2 preparation for domestic and expatriate payrolls, including reconciling year-end payroll registers, tax liabilities, and Form 941 and state and local filings to the general ledger, and resolving variances before W-2 finalization.