Senior Payroll Tax Analyst

SCAN Health Insurance • Long Beach, CA

9d • $92,400 - $120,000 • Hybrid

About The Position

The Senior Payroll Tax Analyst oversees payroll tax compliance and reporting across SCAN’s complex, multi-state, multi-entity healthcare organization. The role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers, particularly ADP Tax Services, to maintain compliance with regulatory requirements.

The position develops reports and dashboards to monitor compliance, identifies process improvements and automation opportunities, including AI, and supports annual audits and company tax filings. It also serves as a subject matter expert for payroll tax configuration in Workday and a resource and backup for payroll department functions.

Requirements

• Bachelor’s degree in accounting or equivalent experience.
• 5–8 years of payroll, payroll tax, or payroll accounting work experience.
• Knowledge of wage and hour laws and payroll and tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution skills.
• Strong technical knowledge and a process-improvement mindset, including interest in AI.
• Working knowledge of Workday, Oracle, and SAP Concur.
• Advanced Excel knowledge, including V-lookups, pivot tables, and complex formulas.
• Strong written and verbal communication skills.
• Ability to complete a background check.

Responsibilities

• Oversee payroll tax compliance across a multi-state, multi-company environment and ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance, including establishing new tax jurisdictions.
• Review tax notices and coordinate resolution with ADP, including root cause analysis and prevention.
• Validate periodic, quarterly, and annual tax filings prepared by ADP Tax Services, including Forms 940 and 941 and W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday.
• Reconcile payroll taxes between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research payroll tax and payment-services banking items and provide updates to the accounting team.
• Support audits by providing payroll tax documentation and reconciliations; support interim and year-end financial audits and annual company tax filings, including Forms 990 and 4720.
• Provide backup support for payroll department functions and partner with Payroll, HR, Benefits, and Accounting teams.
• Provide guidance on taxation of benefits and special pay scenarios, and cross-train payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements and automation, including AI recommendations.
• Develop payroll and tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.
• Actively support SCAN’s vision and goals and perform other duties as assigned.

Benefits

• Annual employee bonus program
• Robust wellness program
• Generous paid time off (PTO)
• Eleven paid holidays per year, plus one floating holiday and one birthday holiday
• 401(k) retirement savings plan with employer match and contribution
• Employee recognition program
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior