Senior Payroll Administrator

Milhaus•Indianapolis, IN

About The Position

The Senior Payroll Administrator is an experienced payroll professional responsible for processing accurate, timely, multi-state payroll and independently handling payroll transactions, exceptions, and corrections. The role works with managers, employees, Human Resources, Accounting, and Finance to resolve payroll and timekeeping issues and maintain accurate, compliant records. It supports payroll accounting and Paylocity payroll and Time & Labor functionality, serves as a payroll subject matter expert, and provides backup coverage for critical payroll processing.

Requirements

At least five years of progressive, multi-state payroll experience.
Experience independently processing payroll and resolving complex payroll and timekeeping exceptions, particularly in California.
Experience with retroactive adjustments, supplemental earnings, final pay, garnishments, deductions, tax corrections, and reconciliations.
Accuracy, attention to detail, and ownership of payroll deadlines.
Sound judgment and analytical skills to research and resolve discrepancies.
Ability to prioritize competing deadlines in a high-volume, deadline-driven environment.
Strong customer service and communication skills when working with employees, managers, Human Resources, Accounting, Finance, and vendors.
Discretion in handling confidential information.
Strong Excel skills and proficiency in Outlook, Word, Teams, and SharePoint.
Working knowledge of federal, state, and local payroll requirements and recordkeeping.

Nice To Haves

Payroll experience in a real estate setting.
Associate or bachelor's degree in Accounting, Business, Human Resources, or a related field; equivalent payroll experience will be considered.
Experience with Paylocity or a comparable payroll and Time & Labor platform.
Payroll accounting or labor allocation experience.
Multifamily property management, real estate, construction, or other multi-location experience.

Responsibilities

Process and review biweekly multi-state payroll accurately and on time.
Review timecards, approvals, employee changes, and exceptions before payroll is finalized.
Process earnings and deductions, including bonuses, commissions, retroactive pay, adjustments, reimbursements, benefits, and retirement.
Process terminations and final pay, including time-sensitive California and other state-specific requirements.
Process garnishments, tax levies, child support, and other withholding orders.
Process off-cycle and corrective payments; perform pre- and post-payroll audits; resolve discrepancies promptly and retain audit support.
Assist with payroll funding, reconciliations, payroll close, quarter-end, and year-end.
Review missing punches, exceptions, overtime, paid time off, meal and break pay, and manager approvals.
Partner with managers to resolve timekeeping exceptions before deadlines.
Review timecard corrections, maintain documentation and audit history, and support state wage-and-hour requirements.
Review labor allocations, including property, department, entity, and cost-center coding.
Prepare payroll reports and documentation for Accounting, Finance, and audits.
Support payroll tax reconciliations and research tax discrepancies.
Respond to employee questions about pay, taxes, deductions, direct deposit, and timekeeping.
Assist managers with timekeeping, approvals, pay codes, and corrections, and communicate resolutions clearly and on time.
Provide guidance on payroll processes, pay rules, and complex payroll questions as a payroll subject matter expert.
Support payroll and Time & Labor functionality in Paylocity or a comparable platform.
Participate in system testing, configuration validation, implementations, and process improvements.
Maintain confidentiality and controls over payroll and employee information.
Provide backup support for critical payroll processing.
Perform other duties as assigned.