Senior Payroll Administrator

Pavement Recycling Systems, Inc•Jurupa Valley, CA

7d•$80,000 - $85,000•Onsite

About The Position

As the Sr. Payroll Administrator, you are responsible for coordinating the day-to-day activities associated with the Payroll Department and ensuring that weekly payroll and certified payroll is processed timely and accurately.

Requirements

Understanding of union/non-union and prevailing wage payroll
Strong understanding of union bargaining agreement and labor compliance
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Current knowledge of applicable federal and state wage and hour laws and taxation
Ability to work both independently and in a collaborative team-oriented environment
Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
Display superior written and oral communication skills and effective listening skills
Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
Strong audit, reconciliation and internal control compliance
Minimum of 2+ years of experience in a senior-level payroll role required
A minimum of 7 years of payroll experience required
A minimum of 5 years of Union/Prevailing Wage experience required
Previous high volume payroll experience with multi-states particularly in CA, NV, AZ, with a medium to large size company is required
High Volume environment
Proficiency in Microsoft Excel, including PivotTables and VLOOKUP required

Nice To Haves

Bachelor’s degree in business or accounting preferred
CPP Certification preferred

Responsibilities

Responsible for full cycle multi-state payroll for 600-700 employees
Audits automated and manual timecards for payroll processing
Calculate hours, tax withholdings, deductions, bonuses, and union fringes
Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
Ensures contractual obligations and submission of certified payroll reports
Submit and upload compliance documentation into project specified payroll tracking systems
Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
Review initial job packets for certified payroll or prevailing wage requirements
Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
Exports and import timecard information from timecard software into payroll software
Reviews and enters labor allocations reported on timecards
Prepares termination and check adjustments
Handles employee's inquiries regarding payroll checks or deductions on their paychecks
Coordinates with the HR department to ensure the correct employee data is on file
Process monthly union fringe reports for payment
Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
Coordinates year-end processes
Maintains employee confidence and protects payroll operations by keeping confidential information
Other duties as assigned