Senior Payroll Administrator, Americas

On•New York, NY

7d•$130,000 - $160,000•Hybrid

About The Position

As the Lead - Payroll, Americas, you are the foundational point of contact for all end-to-end payroll operations, multi-jurisdictional tax compliance, and accurate employee compensation across the US, Canada, and Brazil. This critical role of a senior individual contributor requires a hands-on expert (6+ years experience) with proficiency in Workday Payroll. Your mission is to execute complex multi-national payroll cycles with 100% accuracy, owning multi-jurisdictional tax compliance (US multi-state, Canadian provincial, Brazilian eSocial), global year-end filing (W-2s, T4s, Income Statements), and complex equity transactions (RSUs, ESPP). Success involves partnering with People Systems (HRIS) to optimize Workday and driving continuous process improvement to ensure scalability for On's rapid global growth. This position is based out of our New York City office for hybrid working environment (2-3 days in-office per week).

Requirements

6+ years of functional experience managing high-volume payroll operations within a fast-paced, global brand
Proficiency in Workday Payroll, ideally with hands-on experience with Workday configurations, settlement runs, and payroll accounting
Working knowledge of US payroll tax legislation, with a proven ability to independently navigate complex tax nexus and filing requirements
Demonstrated experience managing end-to-end year-end tax processes and successful historical performance in resolving multi-state tax notices and audits
Advanced analytical skills with the ability to break down complex payroll data into actionable insights while maintaining meticulous attention to detail
A collaborative mindset that thrives in a matrixed environment, balancing global alignment with the nuances of local execution
Extensive experience managing complex equity transactions (RSUs, ESPP) within payroll, including "sell-to-cover" tax treatments and mobile employee adjustments
Proven track record of successfully leading multi-national year-end processes, including the management of external vendors for international tax statement production (e.g., ADP W2 Management)

Responsibilities

Execute and audit multi-national payroll cycles (US, Canada, and LATAM) within Workday, ensuring 100% accuracy and strict adherence to diverse federal, state, and local regulatory requirements
Own multi-jurisdictional payroll tax compliance, including the oversight of tax filings, registrations, and quarterly/year-end reconciliations across all assigned regions
Partner cross-functionally with People Systems (HRIS) to optimize Workday Payroll configurations, ensuring seamless data flow between HCM, Benefits, and Payroll modules
Manage complex tax inputs and statutory deductions specific to US multi-state regulations, Canadian provincial requirements, and Brazilian eSocial reporting
Lead payroll tax audits and serve as the primary conduit between On and external tax authorities or third-party vendors to resolve complex filing discrepancies
Drive the continuous improvement of Workday payroll processes by identifying automation opportunities to increase speed and scalability as On expands globally
Act as the subject matter expert for Workday payroll reporting, providing Finance and Talent leaders with high-quality data insights and labor cost analysis
Orchestrate the global year-end reconciliation and filing calendar, ensuring the timely delivery of W-2s (US), T4s (Canada), and statutory Income Statements (Brazil) in accordance with local regulations
Manage RSU and equity-based compensation payroll processing, ensuring accurate tax withholding, reporting, and reconciliation between global payroll systems and equity platforms