Senior Payroll Administrator

Upstream Rehabilitation•Durham, NC

9d•$50,000 - $65,000•Remote

About The Position

Upstream Rehabilitation is seeking a Senior Payroll Administrator to join their team. This role is crucial in ensuring accurate and timely payroll processing while serving as a key resource for employees regarding timekeeping and payroll inquiries. The Senior Payroll Administrator will manage the end-to-end payroll process, including garnishments, compliance, and reconciliation, as well as support quarterly adjustments and year-end W-2 processes. The position also involves contributing to special projects and upholding the company's mission, vision, and values.

Requirements

Bachelor’s degree or equivalent combination of education and experience
6–10 years of payroll administration experience, including senior-level responsibilities
Deep expertise in end-to-end payroll processing, including bi-weekly payroll, garnishments, adjustments, bonuses, and reconciliation, with strong knowledge of federal, state, and local compliance requirements
Proven ability to operate as a senior team member—leading processes, supporting peers, and driving accuracy in a deadline-driven, high-volume environment
Strong analytical, problem-solving, and decision-making skills, with the ability to manage multiple priorities and adapt to changing demands
Advanced proficiency with payroll systems, HRIS platforms, and Microsoft Office (particularly Excel)
Excellent communication and interpersonal skills, with a customer-focused approach and the ability to partner effectively across teams and with external vendors
High attention to detail, strong organizational skills, and the ability to handle sensitive and confidential information with discretion
Professional, polished, and service-oriented approach, with a commitment to continuous learning and staying current on payroll regulations

Nice To Haves

Advanced degree or HR Certification (PHR, SHRM-CP or Payroll).
Experience with ADP Vantage.

Responsibilities

Manage the end-to-end payroll process for all associates, including earnings, deductions, garnishments, tax setup, adjustments, and reporting, ensuring accuracy and timeliness.
Ensures compliance with all federal, state, and organizational payroll regulations, including tax requirements, garnishments, and wage laws.
Manage payroll corrections, including prior quarter adjustments and year-end W-2 review and reconciliation.
Partner with payroll vendor to resolve system issues, implement updates and ensure data accuracy.
Oversee timekeeping processes, ensuring compliance with regulations and providing training and guidance to managers and associates.
Maintain accurate associate data within the HRIS from hire to termination, including reporting and leading regular audits to resolve discrepancies.
Serve as a subject matter expert for associates and leaders by providing guidance, resolving inquiries, and delivering a high-quality service experience.
Safeguard sensitive payroll and compensation information with the highest level of confidentiality.
Contribute to process improvement and support special projects, as needed.
Other projects and duties as assigned.