Senior Operations Associate, Office of the CEO
About The Position
Coefficient Giving (formerly Open Philanthropy) is a philanthropic funder and advisor that has directed over $5 billion in grants since 2014 to help others as much as possible. The organization works with donors committed to cost-effective, high-impact giving across various cause areas including Science and Global Health R&D, Navigating Transformative AI, Biosecurity & Pandemic Preparedness, Abundance & Growth, and Farm Animal Welfare. The Office of the CEO supports the CEO, Alexander Berger, in setting high-level organizational priorities, managing key external relationships, hiring senior roles, supporting the leadership team, and communicating about the organization's culture and impact. The Senior Operations Associate will report to the Chief of Staff in the Office of the CEO and will play a crucial role in extending the CEO's capacity and focus, working closely with senior leadership and touching nearly all aspects of the organization's operations.
Requirements
- Resourceful, makes things work under constraints, and allocates effort well.
- Moves quickly through low-stakes work and goes deeper where the stakes are higher.
- Treats every system touched as something to be continuously improved and moves fast to fix things.
- Prioritizes quickly and, when appropriate, action items as soon as inbound is received.
- Excited about Coefficient Giving's mission and its cause areas.
- Enthusiastic about working in an organization that values a wide variety of viewpoints and navigates difficult tradeoffs between cause areas.
- Communicates clearly, professionally, and effectively across a wide range of audiences.
- Stays calm when conditions change and can improvise and pivot quickly when priorities shift.
- Understands that proactive and forward-thinking operational work is crucial for principals to achieve their goals.
- Anticipates needs, plans ahead, and ensures that balls don’t get dropped.
- Comfortable with providing constructive criticism to help principals stay on track.
- Curious and proactive about using AI tools and automation.
- Looks for ways to apply AI tools and automation to improve how work is done.
- Must have U.S. work authorization.
Nice To Haves
- Experience in a similar role supporting a CEO or senior executive.
- Familiarity with AI integration in administrative workflows.
- Experience in the philanthropic sector.
Responsibilities
- Own organizing Alexander's calendar by scheduling meetings with team members and external stakeholders.
- Lead a calendar sync meeting with Alexander at the beginning of every week.
- Analyze time allocation across key areas.
- Help triage Alexander's inbox and learn to write effectively in his voice.
- Maintain fast response times and build systems to track and route incoming asks.
- Handle the full range of day-to-day administrative needs, including travel planning, expenses and reimbursements, external appointments, and executive office software (Airtable, Asana, Toggl).
- Coordinate with internal stakeholders to gather materials and information ahead of Alexander's meetings.
- Write meeting agenda first drafts.
- Track and execute follow-up action items.
- Ensure that conferences, events, and in-person visits go smoothly.
- Maintain a comprehensive database of Alexander's professional contacts.
- Proactively surface relevant meetings and events based on current priorities and travel.
- Identify administrative bottlenecks and develop solutions, including AI integration.
- Own special projects that increase efficiency and strengthen internal knowledge management.
Benefits
- Excellent health insurance (100% of premiums covered within the U.S. for employee and eligible dependents).
- Employer-funded Health Reimbursement Arrangement for certain personal health expenses.
- Dental, vision, and life insurance for employee and family.
- Four weeks of PTO recommended per year.
- Four months of fully paid family leave.
- Generous and flexible expense policy for ergonomic equipment, software, and other services.
- Productivity benefit for items that enhance productivity.
- Continual learning policy with covered expenses for professional development.
- Support for remote work, including covering a remote workspace outside the home or connecting to a coworking hub.
- Relocation support for candidates moving to the San Francisco Bay Area.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
