Senior Office Assistant I

Conejo Valley Unified School District • Thousand Oaks, CA

1d

About The Position

This is the highest level class in the general clerical series. Positions in this class are distinguished from those in the next lower class of Intermediate Clerk Typist by the assignment of duties requiring, in addition to general clerical ability, a greater working knowledge of the technical subject matter and functions of the office. Work is usually varied in nature, requires the incumbent to secure more information than is given with the assignment, and involves selection and application of standard, technical or legal concepts, and procedures for solutions of a problem. Positions in this class may be assigned working supervision over clerical employees engaged in closely related activities.

Requirements

• Three years of increasingly responsible clerical experience, or, one year at or equivalent to the level of Office Assistant III with the Conejo Valley Unified School District.
• Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.
• Knowledge of modern office methods, procedures and equipment, including the preparation of business correspondence and reports, filing, and standard office equipment operation.
• Knowledge of the elements of English usage, spelling, grammar and arithmetic.
• Knowledge of basic techniques of supervision.
• Ability to perform difficult and responsible clerical work, involving independent judgment and requiring accuracy and speed.
• Ability to make clear and comprehensive reports and keep difficult records.
• Ability to meet the public in situations requiring tact and poise.
• Ability to understand and carry out oral and written directions.
• Ability to organize and supervise the work of a small number of clerical assistants.
• Ability to type at a rate of 45 words per minute from clear copy.
• Ability to operate a computer terminal and word processing equipment.

Nice To Haves

• Document creation/revision utilizing Microsoft Office Word and Excel 2016
• On-line multiple choice examination assessing fundamental knowledge for the position.
• Structured Oral Interview before a panel and contain questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.

Responsibilities

• Performs complex clerical work involving the analysis of a variety of source materials and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.
• Supervises the work of clerical assistants.
• Compiles a variety of narrative and statistical reports, locating sources of information, devising forms to secure data, and determining proper format for finished report.
• Answers questions and types correspondence that requires searching for and abstracting technical data and detailed explanation of laws, policies, or procedures, and refers only matters requiring policy decisions to immediate superior.
• Originates and maintains various complex files and records.
• Performs other difficult, independent, and technical clerical work requiring knowledge of the procedures and policies of the office or unit.
• May direct and instruct student helpers in the performance of routine clerical and office duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed