Senior Office Administrator

GHD Group Pty Ltd • Concord, CA

2d • Hybrid

About The Position

At GHD, we are looking for a full-time Senior Office Administrator to work from our Concord, CA offices. This role will provide a high level of administrative support to our US West office staff and management team, overseeing the completion and coordination of day-to-day routine activities for the US West offices. GHD operates on a hybrid work model, requiring three days a week in the office for collaboration and connection within our vibrant environment. This position offers a variety of work within an energetic and high-performing team.

Requirements

• Minimum AA Degree or higher preferred
• Minimum 7 years demonstrated experience in an Administrative role, supporting staff and Management
• Available to travel within the Bay Area/West Region when requires
• High level of discretion in dealing with confidential matters
• Ability to create an office atmosphere that supports employee camaraderie and high moral amongst staff
• Strong communication skills - both oral and written
• Good people relationship skills - both internally and externally
• Highly developed judgment with appreciation of tact, diplomacy and discretion when dealing with confidential matters
• Ability to take direction, as well as working independently
• Excellent time management and ability to multi-task
• Exceptional attention to detail
• Ability to meet deadlines

Responsibilities

• Office tasks include greeting visitors, handling phone system, and managing incoming and outgoing mail.
• Document preparation
• Schedule activities such as meetings, travel, office events and hotel accommodations
• Promote and coordinate community outreach, including GHD sponsored Events
• Participate in office committees as assigned, which may include internal and external-focused groups
• Expense reports, invoice management, and organization of receipts
• Maintain office supplies, general equipment (i.e. printers, furniture, etc.) and overall office appearance to project a professional image
• Conduct new hire employee orientations and new hire training as required
• Facilities management / coordination for building matters
• Work closely with other regional offices and corporate administrative support on projects as required
• Assist marketing team/pursuit coordinators with tasks as required
• Management and filing of correspondence, including the safe storage of confidential material
• Forecast administrative and support needs, proactively take care of issues as they arise
• Other reasonable duties as required
• Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Benefits

• GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree