Office Administrator

MSR-FSR•Chandler, AZ

16h•Onsite

About The Position

The Office Administrator is responsible for providing administrative and operational support to ensure the efficient day-to-day functioning of the office. This role serves as a primary point of contact for visitors and customers, supports management through reporting and recordkeeping, and maintains a professional and organized office environment.

Requirements

Proficiency in Microsoft Word, Excel, Outlook, and basic office software
Strong organizational and time management skills
Excellent written and verbal communication skills
Professional appearance and customer focused attitude
Ability to prioritize tasks and work independently

Nice To Haves

Associate degree preferred
Previous administrative or office support experience preferred

Responsibilities

Report directly to the General Manager and provide daily administrative assistance
Prepare, compile, and distribute internal reports, summaries, and correspondence
Maintain accurate filing systems (both electronic and physical)
Handle incoming and outgoing mail, emails, and phone calls
Schedule meetings, appointments, and conference rooms as needed
Assist with document preparation, data entry, and record maintenance
Welcome and assist visitors, customers, and vendors in a courteous and professional manner
Answer and route incoming phone calls appropriately
Serve as the first point of contact for general office inquiries
Maintain a clean, organized, and professional reception and office area
Collect and organize operational data for management review
Assist the General Manager with daily, weekly, and monthly reports
Track office metrics, logs, and basic operational information
Coordinate communication between departments as directed
Order office supplies and maintain inventory levels
Coordinate with vendors, service providers, and maintenance personnel
Ensure office equipment is functioning properly and arrange service when needed
Support basic HR related tasks such as onboarding paperwork and recordkeeping, as applicable
Handle sensitive information with discretion and professionalism
Follow company policies, procedures, and safety guidelines
Support audits or internal reviews as requested by management