Office Administrator

SPREADTRUM COMMUNICATIONS USA INC•San Jose, CA

4d•$65,000 - $70,000

About The Position

We are seeking a highly organized, trustworthy, and proactive Office Administrator to support our San Diego office operations. This role is critical to maintaining a professional, efficient, and well-run office environment while providing administrative, operational, and cross-functional support to employees and leadership. The ideal candidate is bilingual in English and Mandarin, detail-oriented, service-minded, and capable of handling confidential information with discretion and integrity.

Requirements

Fluent in English and Mandarin (written and verbal)
Valid U.S. work authorization
Minimum 2 years of experience in office administration, executive support, or similar administrative role
High level of integrity and professionalism; ability to handle confidential and sensitive information responsibly
Strong organizational and time-management skills with ability to prioritize multiple tasks
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently in a fast-paced environment with minimal supervision
Strong attention to detail and commitment to accuracy

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Manage front office responsibilities including reception, phone calls, emails, visitor coordination, and general office support in English and Mandarin
Maintain office organization, cleanliness, and professionalism; oversee office supplies, kitchen inventory, mail/packages, and workspace readiness
Coordinate office maintenance and serve as primary liaison with building management, vendors, and service providers
Coordinate meetings, conference room scheduling, travel arrangements, and logistics for visitors/executives
Maintain organized digital and physical filing systems, records, and office documentation
Assist with preparation and translation/proofreading of internal documents and communications as needed
Support onboarding logistics for new hires, including workspace setup and orientation coordination
Assist with attendance tracking, invoice processing, expense reconciliation, and vendor invoice submissions
Maintain accurate administrative records and support compliance with internal approval and purchasing processes
Support planning and execution of office events, employee engagement activities, team celebrations, and local company meetings