Senior Mechanical Estimator

City Facilities Management (US) LLC•Burlington, MA

11d

About The Position

The Senior Mechanical Estimator (Refrigeration & HVAC) develops accurate estimates and customer-facing proposals for commercial refrigeration and HVAC replacement, retrofit, capital improvement, service, and construction projects. The role evaluates labor, materials, equipment, subcontractor costs, and project risks, and partners with Operations, Project Management, and customers to develop competitive, profitable solutions. Projects may involve supermarkets, grocery stores, retail facilities, warehouses, restaurants, higher education, hospitals, and other commercial facilities. The position prepares detailed and preliminary estimates, reviews project documents and customer requirements, conducts takeoffs, evaluates vendor and subcontractor quotes, identifies risks and scope gaps, and supports proposal development and project execution. It works across office, customer-site, construction-site, and field environments, with approximately 50% travel throughout the Northeast and Mid-Atlantic and additional travel as business needs require. Site visits may involve active construction areas, mechanical rooms, rooftops, warehouses, supermarkets, and other commercial facilities; appropriate PPE must be worn when required. City Facilities Management (US) LLC provides integrated facilities management services to retailers and grocers. It is part of the GDI Ainsworth family, which has more than 4,000 team members across the United States and Canada. City FM describes opportunities for learning and growth through training programs, more than 1,500 e-learning classes through City University, and a Leadership Development framework.

Requirements

At least 7 years of experience in commercial refrigeration, HVAC, mechanical contracting, construction estimating, project management, field operations, or a related field.
Demonstrated experience independently preparing estimates for commercial refrigeration and/or HVAC projects.
Strong understanding of commercial refrigeration systems, HVAC equipment, installation methods, materials, and construction practices.
Experience supporting replacement, retrofit, remodel, capital improvement, service, and new construction projects.
Ability to manage multiple estimates and deadlines with minimal supervision.
Experience working within a union labor environment, including familiarity with labor classifications, wage rates, productivity expectations, and labor agreements.
Strong analytical and problem-solving skills.
Excellent attention to detail.
Strong written and verbal communication skills.
Ability to identify project risks, scope gaps, and cost impacts.
Ability to present technical information clearly and professionally.
Strong organizational and time-management skills.
Ability to balance technical, operational, and financial considerations.
Self-motivated, able to work independently, and able to manage multiple priorities.
Willingness to travel approximately 50% for customer meetings, site walks, pre-bid meetings, field investigations, and project reviews, including travel throughout the Northeast and Mid-Atlantic and additional travel as business needs require.
Frequent sitting, standing, walking, and computer use; site visits may require walking through active construction areas, mechanical rooms, rooftops, warehouses, supermarkets, and other commercial facilities.
Wear appropriate PPE when required.

Nice To Haves

Experience supporting supermarket, grocery, retail, restaurant, warehouse, industrial, or other multi-site commercial facilities.
Experience with CO₂ refrigeration systems, rack systems, piping, controls, and leak detection technologies.
Experience developing customer-facing proposals and value-engineering recommendations.
Experience supporting national accounts or multi-site programs.
Bluebeam experience.

Responsibilities

Develop detailed estimates for refrigeration and HVAC replacements, retrofits, remodels, capital projects, and new installations.
Review drawings, specifications, scopes of work, equipment schedules, bid documents, and customer requirements to define project scope and pricing.
Perform labor, material, equipment, and subcontractor takeoffs and develop project cost projections.
Solicit, evaluate, and compare vendor and subcontractor quotations.
Identify project risks, scope gaps, constructability concerns, and cost impacts.
Conduct site visits, field investigations, project walkthroughs, and pre-bid meetings as needed.
Prepare ROM, budgetary, conceptual, and detailed estimates, and update pricing for project revisions and market conditions.
Prepare customer-facing proposals covering scope, pricing, assumptions, exclusions, and qualifications.
Develop value-engineering recommendations and alternative solutions that support customer and business objectives.
Present estimates and proposals to internal stakeholders and customers as required.
Partner with Operations, Project Management, Purchasing, and Finance to validate labor assumptions, schedules, resource requirements, and execution plans.
Participate in estimate reviews, project handoff meetings, and project turnover activities.
Support pricing for change orders, project modifications, and additional work opportunities.
Maintain estimating records, pricing databases, cost histories, and supporting documentation.
Build and maintain relationships with customers, vendors, subcontractors, and internal stakeholders.
Stay current on HVAC and refrigeration technologies, industry trends, and estimating best practices.
Perform other duties and special projects as assigned.