Senior Marketing/Proposal Coordinator-Remote

Shared Services Group Inc•New York, NY

4d•$80,000 - $90,000•Remote

About The Position

Reporting to the National Pursuit Manager, the Sr. Marketing/Proposal Coordinator will work collaboratively within the Marketing Department dedicated to a specified region. This position reports directly to the National Pursuit Manager. Creates brand awareness through advertising and qualifications packages. Works independently to prepares proposals and presentations using marketing resource materials such as brochures, data, slides, photographs, and proposals. Oversees the quality control of the proposal process. Serves as a leader for the Regional Marketing/Proposal Coordinator team and works collaboratively to meet personal and team proposal deadlines. Working knowledge of Microsoft Office, Adobe Suite (InDesign, Photoshop, Illustrator), and Outlook is essential. Candidates with experience in the A/E/C industry will be given priority. Remote work environment available.

Requirements

Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment
Knowledge of traditional and digital marketing tools
Ability to work independently and effectively in a fast-paced environment
Ability to multi-task and meet multiple strict deadlines
Excellent grammatical, proofreading, and editing skills
Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, Etc.)
Knowledgeable of graphic design principals
Proficient in Microsoft Office software or equivalent
Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset
Reliable, dependable, and punctual
Bachelor Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience
Minimum five years Marketing Coordinator experience supporting the A/E/C industry
Proficient in Adobe InDesign, Photoshop, and Microsoft Office
Experience overseeing the proposal process

Responsibilities

Manage and direct regional proposal efforts and personnel
Participate in the development and review of proposal strategies and themes
Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs
Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc.
Build a proposal matrix and track fulfillment of all requirements
Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded
Conduct regular proposal progress status meetings and maintain the proposal schedule
Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches
Direct writing, editing, and rewriting efforts, as needed
Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc.
Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions
Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc.
Assisting the ongoing improvement of proposal and interview materials
Coordinate with specialized subconsultants on an as-needed basis
Maintain brand consistency and maintain regional compliance of brand identity
Assist with design and implementation of successful marketing campaigns, as needed
Actively participate in departmental conference calls across all offices
Manage the maintenance of all marketing equipment and local supplies for proposals
Additional tasks as needed