Senior Marketing Coordinator Proposals & Pursuits (AEC)

Aston Carter•Charlotte, NC

4d•$80,000 - $100,000•Hybrid

About The Position

We are partnering with a leading design firm to hire a Senior Marketing Coordinator to support the continued expansion of their Charlotte office, which currently has approximately 20 employees onsite. This is a high-impact, newly created role designed to bring localized marketing and business development support to a growing market. While the firm has established marketing teams in other offices, this individual will serve as the primary marketing presence in Charlotte, partnering closely with leadership across multiple regions. This position goes beyond traditional proposal coordination—it offers the opportunity to contribute to pursuit strategy, relationship-building, and market growth initiatives. The Senior Marketing Coordinator will play a key role in proposal development, pursuit strategy, and business development support. 80% focused on proposal management and marketing execution, and 20% focused on business development strategy and market engagement. This role is ideal for someone who is both hands-on and strategic, with the ability to manage deadlines while engaging with leadership to help position the firm for growth.

Requirements

4+ years of experience in marketing, proposals, or business development within the AEC or professional services industry
Advanced proficiency in Adobe InDesign (required)
Demonstrated experience supporting proposal development and pursuit coordination
Strong writing, editing, and proofreading skills
Proven ability to manage multiple priorities and deadlines

Nice To Haves

Experience with Deltek Vision or Vantagepoint and/or HubSpot CRM
Familiarity with the Charlotte market and local industry networks
Experience contributing to pursuit strategy and business development initiatives

Responsibilities

Lead and coordinate the full lifecycle of proposals (RFPs/RFQs) and interview materials
Develop compelling, high-quality submissions aligned with firm messaging and brand standards
Utilize internal resources, past proposals, and project data to strengthen submissions
Collaborate with technical staff, leadership, and external partners to gather content
Ensure all materials are accurate, polished, and submission-ready
Manage multiple concurrent pursuits and deadlines in a fast-paced environment
Partner with leadership to support business development strategy and pursuit planning
Assist with go/no-go decisions, opportunity evaluation, and competitive positioning
Help identify and coordinate with teaming partners and consultants
Support client and market research efforts
Attend select industry events, conferences, and networking opportunities
Capture key takeaways and translate business development activity into actionable strategies