Senior Manager Workforce Grants Administration

Dallas College

6d•Onsite

About The Position

Dallas College is seeking a collaborative and strategic leader to oversee the administration of Workforce grant awards throughout the post-award lifecycle. The position works across programmatic, fiscal, data/reporting, and institutional functions to support effective grant implementation, accountability, compliance with award and sponsor requirements, and outcomes for students, employers, and communities. The role oversees administrative status, processes, records, budgets, reporting, modifications, and closeout activities, and provides technical guidance and support to grant stakeholders. As a people leader, the Senior Manager recruits, develops, coaches, and retains a high-performing team; establishes performance expectations; manages performance; and aligns team priorities with departmental and institutional goals. The position requires a bachelor’s degree and four years of progressively responsible experience in grant administration, grant management, sponsored programs, or a related field, including post-award administration. A master’s degree, relevant professional certification, and bilingual or multilingual ability are preferred. The position is an on-site staff role, with some positions potentially eligible to apply for a hybrid arrangement after six months, subject to responsibilities, operational needs, supervisor approval, and College policy. It requires regular and predictable attendance and is subject to a criminal background check; some positions may require fingerprinting.

Requirements

Bachelor’s degree in business administration, public administration, finance, accounting, higher education administration, grants management, social sciences, or a related field.
Four years of progressively responsible experience in grant administration, grant management, sponsored programs, or a closely related field, including demonstrated post-award grant administration.
Demonstrated experience administering multiple grant awards with concurrent budgets, deliverables, reporting requirements, deadlines, and stakeholder responsibilities.
Demonstrated experience reviewing and applying grant award terms and conditions, sponsor requirements, policies and procedures, and applicable federal and/or state grant requirements.
Demonstrated experience coordinating grant activities across functional areas such as program operations, finance, data/reporting, procurement, and sponsored programs.
Comprehensive knowledge of post-award grant administration and the grant lifecycle, including implementation, ongoing administration, modifications, reporting, and closeout.
Knowledge of federal, state, local, and private grant requirements and ability to interpret and apply award terms, sponsor guidance, institutional policies, and applicable regulations.
Ability to review budgets, expenditures, deliverables, timelines, and documentation to identify concerns, inconsistencies, risks, and matters requiring follow-up or escalation.
Ability to coordinate grant administration across programmatic, fiscal, data/reporting, Sponsored Programs, Foundation, and other institutional functions while maintaining clear roles and accountability.
Ability to manage multiple awards, priorities, deadlines, deliverables, and stakeholder responsibilities accurately and with strong organization and attention to detail.
Strong analytical, critical-thinking, and problem-solving skills, including the ability to assess issues, determine next steps, and escalate matters when interpretation or approval is required.
Strong written and verbal communication skills, including the ability to explain complex requirements and provide technical guidance to people with varying levels of grant experience.
Ability to exercise independent judgment, set priorities, follow issues through resolution, and work collaboratively across functions.
Strong interpersonal and relationship-management skills, including the ability to build productive relationships and facilitate accountability across functional areas.
Proficiency in Microsoft Office applications and ability to use grant-management, financial, reporting, project-management, and other enterprise systems.
Completion of required professional development: a minimum of 19 hours per academic year; people leaders complete an additional 16 leadership-development hours.
Official transcripts will be required.
Regular and predictable attendance is required.
Must be subject to a criminal background check; some positions may be subject to a fingerprint check.

Nice To Haves

Master’s degree in business administration, public administration, finance, accounting, higher education administration, grants management, or a related field.
Experience administering federal, state, local, and/or private grant portfolios in higher education, workforce development, government, or another complex organization.
Experience with comprehensive post-award administration, including implementation, budget monitoring, reporting, modifications, extensions, sponsor requirements, monitoring preparation, and closeout.
Experience applying federal grant requirements, including 2 CFR Part 200, and interpreting sponsor-specific requirements.
Experience coordinating administration across programmatic, fiscal, data/reporting, and institutional functions.
Experience developing and implementing grant procedures, internal administrative controls, technical guidance, training, checklists, or standardized grant-management resources.
Professional certification in grants management, research administration, project management, or a related field.
Bilingual or multilingual ability.
Advanced knowledge of federal grant administration requirements, including 2 CFR Part 200, and familiarity with state and workforce-development grant requirements.
Knowledge of higher education and workforce-development environments and the relationship among grant administration, program implementation, fiscal management, data/reporting, and sponsored-program functions.
Skill in developing standardized procedures, tools, workflows, checklists, training resources, and practices that strengthen consistency and operational effectiveness.
Ability to analyze grant and portfolio information to identify trends, recurring administrative issues, process gaps, and opportunities for improvement.
Knowledge of practices supporting sponsor monitoring, audit readiness, corrective-action responses, award modifications, and closeout.

Responsibilities

Lead and oversee administration of Workforce grant awards throughout the post-award lifecycle.
Coordinate grant administration across programmatic, fiscal, data/reporting, and institutional functions, clarifying responsibilities and elevating issues for resolution.
Review and interpret grant agreements, statements of work, award terms and conditions, sponsor guidance, approved budgets, and applicable requirements; establish administrative responsibilities, timelines, deliverables, and documentation expectations.
Monitor award periods, deliverables, expenditures relative to approved budgets, reporting requirements, documentation, modifications, extensions, and closeout activities; communicate emerging risks and concerns to appropriate leadership.
Establish and maintain grant administration practices, processes, files, calendars, documentation standards, and tracking systems.
Coordinate processing of amendments, extensions, budget revisions, changes in scope, and other award modifications with program leadership, Finance, Data and Analytics, Sponsored Programs, Foundation, and other institutional partners.
Provide technical guidance and support to grant stakeholders; develop procedures, tools, checklists, and training resources.
Support grant monitoring, sponsor reviews, audits, and closeout by maintaining complete, organized, accessible, and responsive grant records.
Identify process improvements and strengthen stewardship of grant-funded resources.
Recruit, select, hire, mentor, coach, develop, and retain staff, and exercise decision-making authority regarding staff termination in alignment with organizational goals, budgets, and workforce planning.
Set performance expectations, administer performance management and evaluations, and support employee engagement, motivation, and growth.
Align team priorities with departmental and institutional goals and foster accountability, collaboration, and continuous improvement.
Complete required Dallas College professional development hours: at least 19 hours per academic year, plus 16 additional leadership-development hours for people leaders.
Perform other duties as assigned.