Senior Manager, U.S. DC Office and Facilities

Bristol Myers Squibb•Washington, DC

2d•$149,350 - $180,971•Onsite

About The Position

The Senior Manager, U.S. DC Office and Facilities, will serve as the on-the-ground operational lead for our busy, 75-person Washington, DC office. This role sits within the U.S. Policy & Government Affairs team and ensures the DC office runs smoothly day to day, in close partnership with the corporate, Boston-based facilities team. The DC Office and Facilities Manager will ensure kitchen and office supplies are ordered and stocked, organize conference rooms (reservations, maintenance), manage space use by visitors, secure badge access, configure multi-purpose space for events, briefings, and meetings, and understands daily needs will shift and evolve. This job is well suited to a candidate that enjoys variety, works hard with minimal supervision, takes ownership of the details, and is comfortable both coordinating with corporate teams and rolling up their sleeves (including moving furniture) to get a space ready. A strong executive presence will also be key to success in this role.

Requirements

Bachelor's degree preferred
3+ years of experience in office management, facilities coordination, or administrative operations, ideally in a fast-paced professional office environment
Strong organizational skills with the ability to juggle multiple priorities and competing requests
Excellent interpersonal and communication skills; comfortable interacting with staff at all levels, visitors, and external vendors
Strong executive presence
Demonstrated reliability, discretion, and a service-oriented mindset
Ability to promote/foster a culture focused on responsiveness, professionalism, and continuous improvement.
Proficiency with office/conference room scheduling software (e.g., Outlook, Google Workspace, room booking platforms) and badge/security access systems (or willingness to learn)
Ability to lift and move office furniture and equipment (up to 25–40 lbs) and to physically reconfigure room setups

Responsibilities

Order, stock, and maintain kitchen food, beverage, and pantry supplies; track inventory and manage vendor relationships
Order and maintain general office supplies, ensuring the office is consistently well-stocked
Coordinate catering for internal meetings, briefings, and events as needed; support set-up and clean up
Manage conference room reservation systems and resolve scheduling conflicts; establish intake system for stakeholders wishing to use space
Oversee day-to-day space utilization; engage IT staff to troubleshoot A/V and other technology needs
Reconfigure the multi-purpose room for different uses (meetings, briefings, receptions, all-hands), including physically moving tables, chairs, and furniture
Liaise with building staff on use of the building conference center
Maintain a clean, organized, and professional office environment
Manage employee and visitor badge access; issue, deactivate, and track badges
Serve as a point of contact for building security and visitor check-in procedures
Monitor compliance with office security protocols and escalate issues as needed
Serve as the DC office's primary liaison to Corporate Facilities on maintenance requests, building management issues, and vendor coordination
Coordinate repairs, cleaning services, and building-related issues with building management/landlord
Support office moves, reconfigurations, or build-out projects as needed, including temporary oversight of We Work space in same building
Serve as a welcoming contact for staff, visitors, and guests
Prepare for and support executive guests (CEO, other C-suite visitors); provide five-star experience for them
Support onboarding logistics for new hires (workspace setup, badges, supplies)
Assist with planning and logistics for internal events, meetings, and government affairs-related convenings
Ensure consistent service levels, performance standards, and timely resolution of support requests.
Manage relationships with office vendors (cleaning, plants, mail/shipping, etc.)
Handle ad hoc administrative and operational requests from the Government Affairs & Policy team and broader office

Benefits

wellbeing support
retirement and financial protection benefits
insurance offerings (medical, dental, vision, life and disability)
Flexible Time Off (FTO)
11 paid company holidays
160 hours of paid vacation annually for new hires
3 optional holidays
paid sick leave
up to two paid volunteer days per year
summer hours flexibility
leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs
annual Global Shutdown between Christmas Day and New Year's Day