Office & Facilities Manager

F. Schumacher & Co.•New York, NY

13d•$60,000 - $75,000•Onsite

About The Position

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. F. Schumacher & Co designs and produces some of the most beautiful fabrics, wallcoverings, trims, rugs, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and attention for detail. F. Schumacher & Co is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage in the industry is our people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows: Preserve Our Entrepreneurial Spirit Take Ownership & Accountability Be Solutions-Oriented Demonstrate Courage Practice Adaptability Embrace Collaboration We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role supports our New York based SoHo headquarters. We are seeking a highly organized, proactive, and resourceful Office & Facilities Manager to provide comprehensive administrative and operational support ensure that our team, office, and guests are supported at the highest level. The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability.

Requirements

3+ years of experience in office management, facilities management, or a related administrative role.
Strong organizational skills with the ability to manage multiple priorities and last-minute requests.
Excellent interpersonal and communication skills; comfortable as the face of the office.
Experience managing vendor relationships, contracts, and budgets.
On-site, full-time presence in our SoHo location required

Responsibilities

Serve as the first point of contact for the office - greet guests and maintain a professional, positive, friendly atmosphere.
Manage front-desk coverage.
Process incoming/outgoing mail and packages
Order and maintain office supplies and pantry/kitchen stock.
Maintain office systems and day-to-day administrative workflows.
Monitor area for relevant building or neighborhood announcements (e.g., inclement weather, operational interruptions, etc.)
Ensure the office is clean, organized, and visually aligned with company brand standards for both staff and visitors.
Manage signage, common area presentation, and seasonal or event-based décor in line with brand standards
Coordinate space planning and desk/seating assignments as headcount needs change
Partner with vendors (cleaning, maintenance, food/beverage) to schedule services and repairs.
Oversee building systems (HVAC, plumbing, electrical) coordination with landlord/building management.
Process facilities- and office-related invoices; track and manage related budgets.
Negotiate and manage vendor contracts and service agreements; evaluate vendor performance.
Maintain relationships with building management/landlord on lease-related operational matters.
Coordinate catering needs for team & guest visits
Support employee engagement activities (holiday parties, office celebrations), which may require staying after typical office hours
Support onboarding logistics for new hires in coordination with HR (welcome materials, office tours, workspace setup, equipment as needed).
Own and manage the office and facilities spend
Identify cost-saving opportunities across vendor contracts and office operations.
Maintain accurate records for insurance, asset inventory, and equipment maintenance schedules.