Office & Facilities Coordinator

Delta Dental of Oklahoma•Oklahoma City, OK

10d•Onsite

About The Position

Join Delta Dental of Oklahoma, the leading dental benefits provider in the state of Oklahoma. This position will work 40 hours per week. Equal Opportunity Employer - Minority/Female/Disability/Veteran JOB SUMMARY To oversee the day-to-day operations and maintenance of Delta Dental of Oklahoma's properties ("DDOK properties"), including: Broadway Plaza: 16 NW 63rd St. Santa Fe North Building: 6 NE 63rd St. Undeveloped Land along Broadway Extension The Office & Facilities Coordinator is responsible for facility maintenance, vendor coordination, landscaping, parking areas, office services, common areas, meetings, and related office operations. The position also provides primary afternoon lobby coverage at the Santa Fe North Building and backup front desk coverage at Broadway Plaza, while remaining available to address facility needs across all DDOK properties.

Requirements

Three years of experience in office management, facilities coordination, administrative services, hospitality, property management, or a related field; or an equivalent combination of education and experience.
Experience coordinating vendors, service providers, schedules, and office priorities.
Proficiency with Microsoft Office applications.

Nice To Haves

Experience with facilities management, office administration, property management, or workplace services.
Experience managing vendors, contracts, maintenance schedules, and office or facilities budgets.
Experience supporting company, executive, or Board meetings and events.

Responsibilities

Oversee the day-to-day operations, appearance, and condition of DDOK properties.
Coordinate maintenance and repairs involving HVAC, plumbing, electrical, janitorial services, landscaping, parking lot maintenance, furniture, fixtures, and other building needs.
Provide primary afternoon coverage of the lobby desk at the Santa Fe North Building and backup coverage for the Broadway Plaza front desk, including greeting and assisting visitors, answering and routing incoming calls, receiving deliveries, coordinating visitor access, and maintaining a professional and welcoming reception area.
Serve as a primary point of contact for facility and office vendors, as well as for facility-related requests from DDOK employees and building tenants.
Coordinate with vendors and the property management company to address requests, obtain quotes, schedule and oversee work, monitor vendor performance, resolve service issues, and assist with vendor selection and contract renewals.
Maintain DDOK's main breakroom, department kitchenettes, boardroom, front desk area, and related office amenities.
Monitor and replenish coffee, beverages, paper products, and other supplies.
Maintain coffee machines, including cleaning, stocking, troubleshooting, and coordinating vendor service.
Support workplace safety, physical security, emergency preparedness, building access, incident response procedures, and required inspections.
Coordinate with internal stakeholders, vendors, and DDOK Compliance to address concerns and ensure required vendor approvals, NDAs, visitor agreements, and related documentation are completed.
Maintain an inventory of facility vendors, contracts, service agreements, equipment, renewal dates, and preventive maintenance schedules.
Assist employees with workspace, furniture, office moves, building access, and other workplace needs.
Coordinate facility and hospitality needs for board meetings, company meetings, employee events, and other on-site activities.
Perform other job-related duties and special projects as assigned.