Senior Manager, Recording, Disbursement, Escrow Funding and Accounting Operations

Altisource•Madison, MS

5d•Onsite

About The Position

Premium Title, an Altisource business unit, is a leading provider of innovative and integrated title insurance and settlement services solutions for the real estate and mortgage industries. Our Title and Settlement Services Business Unit is seeking a highly motivated and experienced Senior Manager of Title Operations to join our team. The Sr. Manager – Recording, Disbursement, Escrow Funding & Accounting Operations will oversee end-to-end post-closing and escrow accounting operations within the Title & Settlement business. This role is responsible for managing recording, funding, disbursement, reconciliation, escrow accounting, wire management, and operational controls to ensure timely, compliant, and accurate settlement processing. The ideal candidate will possess strong operational leadership capabilities, deep knowledge of title and settlement workflows, escrow accounting practices, regulatory compliance requirements, and a proven ability to drive operational excellence, risk mitigation, and client satisfaction.

Requirements

Bachelor’s degree in Business Administration, Finance, Accounting, or related field preferred.
10+ years of experience in Title & Settlement operations, escrow accounting, or mortgage servicing operations.
3+ years of people leadership experience managing operational teams.
Strong understanding of title closing processes, escrow funding, recording requirements, and trust accounting principles.
Experience with title production and escrow platforms such as ResWare, Qualia, or equivalent systems preferred.
Knowledge of ALTA Best Practices, CFPB regulations, RESPA, and state escrow accounting requirements.
Strong analytical, reconciliation, and problem-solving skills.
Proven ability to manage high-volume operations in a deadline-driven environment.
Excellent communication, stakeholder management, and leadership skills.

Nice To Haves

Operational excellence and process optimization
Financial controls and reconciliation management
Risk management and regulatory compliance
Team leadership and employee development
Client relationship management
Escrow accounting expertise
Data analysis and reporting

Responsibilities

Manage county recording operations for deeds, mortgages, releases, assignments, and related settlement documents.
Ensure timely and accurate submission of recording packages in compliance with state and county requirements.
Monitor recording exceptions, rejects, and curative actions to ensure prompt resolution.
Establish controls and quality review processes to minimize recording defects and turnaround delays.
Oversee daily escrow funding and disbursement activities for purchase, refinance, REO, and foreclosure transactions.
Ensure all funding conditions are satisfied prior to release of funds.
Supervise wire processing, check issuance, and settlement balancing activities.
Monitor escrow balances and ensure proper segregation and safeguarding of client funds.
Ensure compliance with underwriter guidelines, banking regulations, and escrow controls.
Lead escrow accounting functions including reconciliation of trust accounts, escrow accounts, and operating accounts.
Review and approve daily, weekly, and monthly reconciliations.
Investigate and resolve reconciliation variances, stale-dated items, outstanding checks, and ledger discrepancies.
Ensure compliance with ALTA Best Practices, state escrow accounting regulations, and internal financial controls.
Coordinate with internal audit, compliance, and finance teams during audits and reviews.
Manage and mentor teams across recording, funding, disbursement, and accounting functions.
Establish performance metrics, service level agreements (SLAs), and productivity standards.
Drive process improvements, automation initiatives, and operational efficiency programs.
Develop and maintain standard operating procedures (SOPs), training materials, and control frameworks.
Support client implementations, business transitions, and portfolio growth initiatives.
Ensure adherence to CFPB regulations, RESPA guidelines, escrow regulations, and company policies.
Identify operational risks and implement mitigation strategies.
Maintain strong internal controls related to escrow accounting, wire fraud prevention, and financial reporting.
Escalate critical operational, financial, or compliance issues to senior leadership as appropriate.
Serve as a key operational point of contact for clients, underwriters, lenders, attorneys, and vendors.
Support client reviews, operational governance meetings, and service reporting activities.
Partner with technology, compliance, and business leadership teams to enhance operational capabilities.