Disbursement Accounting Assistant

Harris County•Houston, TX

4d•Onsite

About The Position

The Disbursement Accounting Assistant provides essential operational support to the Disbursements and Reporting team. Working under the direction of the Disbursements & Reporting Manager, this role ensures accurate processing, posting and reporting of County tax disbursements. The position requires strong analytical skills, exceptional attention to detail, and the ability to maintain accuracy in a fast-paced, deadline-driven environment.

Requirements

High School Diploma.
A minimum of five (2) years of accounting experience
Strong communication skills, attention to detail, and ability to meet deadlines under pressure.
Proficient in data analysis, file balancing, and variance investigation using logical reasoning
Skilled in handling multiple assignments, prioritizing tasks, and maintaining workflow efficiency
Demonstrates a professional attitude, appearance, and strong interpersonal communication
Advanced proficiency in Microsoft Office Suite: Excel, Word, Outlook, and Access
Collaborative team player with the ability to resolve issues independently and work with urgency and precision
Excellent verbal, written, and reading comprehension skills
Strong understanding of daily operational processes and task flows
Detail-oriented and comfortable performing repetitive tasks with consistent accuracy and efficiency

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Receive, load, validate, and maintain daily data files for Property Taxes, Special Inventory Taxes, Hotel Occupancy Taxes, Beer & Wine Permits, and other county fees.
Identify and resolve file errors or ensure accurate downstream processing.
Maintain organized documentation to support audit trails and internal controls.
Prepare, verify, and process disbursements in accordance with established schedules and regulatory requirements.
Ensure accurate posting of transactions and support compliance with local, state, and federal regulations.
Assist in maintaining internal controls that safeguard financial integrity.
Perform daily, weekly, and monthly reports and reconciliations to ensure all disbursements, postings, and receipts balance across systems.
Investigate variances using logical reasoning and escalate discrepancies requiring managerial review.
Assist in compiling and validating data for the Monthly Report of Taxes and Fees (MRTF) and other recurring financial reports.
Format, proof, and prepare reports for internal leadership, external agencies, and audit requirements.
Contribute to improving clarity, consistency, and accessibility of reporting materials.
Support month-end close activities, including preparing files, running scheduled processes, validating outputs, and confirming accuracy.
Ensure all month-end tasks are completed accurately and on time to support departmental deadlines.
Monitor and respond to incoming FTP site requests, ensuring timely retrieval, distribution, and documentation of files.
Serve as a communication link between internal teams and vendors, regarding disbursement-related inquiries.
Perform additional responsibilities as required to support the accounting department and Harris County Tax Office with special projects, audits, and process improvements as assigned.