Senior Manager, Real Estate & Construction Operations
About The Position
The Senior Manager, Real Estate & Construction Operations will oversee the day-to-day operational functions of the Real Estate/Leasing team. This role serves as a strategic and operational partner to leasing leadership by driving efficiency, ensuring cross-functional coordination, managing critical operational workflows, and supporting portfolio administration and utility management. This position leads departmental operations, develops scalable processes, oversees administrative and coordinator-level support, and acts as a central point of coordination between Real Estate, Legal, Finance, Construction, Facilities and external landlords/vendors.
Requirements
- Location requirement: 3 days per week in Costa Mesa, CA.
- 5–8+ years of experience in commercial real estate, retail real estate, lease administration, operations, or related field.
- Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
- Excellent communication and cross-functional collaboration skills.
- Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Ability to operate effectively in a fast-paced, deadline-driven environment.
Nice To Haves
- Bachelor’s degree in Business, Real Estate, Operations, or related field preferred.
- Experience with lease administration systems, utility management platforms, or real estate databases preferred.
- Experience supporting multi-site retail portfolios strongly preferred.
- Prior people management or team leadership experience preferred.
Responsibilities
- Lead day-to-day Leasing and Real Estate operations, ensuring efficient execution of key initiatives, workflow prioritization, departmental processes, and operational excellence.
- Manage critical real estate activities, including lease execution tracking, legal notices, critical dates, deal milestones, portfolio reporting, market analysis, and maintenance of real estate systems and databases.
- Coordinate cross-functional partnerships with Lease Administration, Legal, Finance, Construction, Facilities, and Retail Operations teams to support seamless project execution and portfolio management.
- Develop and deliver leadership reporting, dashboards, presentations, REC meeting materials, and operational analyses while driving continuous process improvements and documentation standards.
- Oversee utility management across the retail portfolio, including account setup, transfers, disconnects, vendor relationships, issue resolution, reporting, and process optimization.
- Lead and develop the Leasing Coordinator and Real Estate Coordinator by prioritizing workloads, providing coaching and performance management, and establishing clear expectations and accountability.
- Foster a collaborative, service-oriented team culture while ensuring timely execution of operational priorities and minimizing business disruptions.
Benefits
- Annual incentive plan
- Sales incentive
- Commission potential
- Medical plan
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What This Job Offers
Job Type
Full-time
Career Level
Manager
