Senior Manager, Program Administration

Breast Cancer Research Foundation • New York City, NY

7d • Hybrid

About The Position

Breast cancer is a complex disease with no simple solution. Research is the key to stopping it in its tracks. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. By investing in the best minds in science to examine every aspect of the disease from prevention to metastasis—and fostering cross-disciplinary collaboration—BCRF is accelerating the entire field and moves us closer to the answers we urgently need to be the end of breast cancer. ABOUT THE ROLE Reporting to the Managing Director, Research Program, the Senior Manager, Program Administration will join the Research team. The Program Administrator will work closely with Research Program directors in the development and implementation of a portfolio of initiative and program awards, in the administration of those awards, and in the administration of a portfolio of Annual Awards. Responsibilities include program announcements and RFAs, program metrics and reports, steering/review committee scheduling and meeting minutes, application and review, pre- and post-award grant administration, and scientific grants administration. This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Requirements

• Minimum of 5 years of experience in program administration including grant lifecycle logic and workflow
• Bachelor’s Degree in Biology or related field preferred
• Expert competency in Microsoft Office suite, primarily Excel, and Adobe
• Familiarity with databases and analytical software/AI software a plus
• Competency with grant lifecycle software
• Strong communications skills in both oral and written communication
• Excellent time management skills, with the ability to manage multiple projects simultaneously, meet deadlines, and deliver quick turnaround in a high-energy environment that requires attention to detail and accuracy, discretion, flexibility, and a superior work ethic.
• Professional credibility, intellectual depth, maturity, sound judgment, and the ability to work with confidential information.
• Applicants must be currently authorized to work in the United States on a full‑time basis without the need for employer support or sponsorship now or in the future.

Nice To Haves

• Experience in medical nonprofit or academic setting a plus
• Master’s Degree in Tumor Biology a plus
• Master’s degree in Biology or related field preferred
• Experience with ProposalCentral a plus

Responsibilities

• Develop, review, and execute initiative program announcements
• Develop and review program applications, forms, templates, and deliverables
• Schedule, attend, and record relevant steering/review committee meetings and provide meeting minutes
• Prepare and distribute meeting materials
• Manage action items/deliverables
• Implement evaluation processes that measure program outcomes and impact
• Partner with Initiative Leads to analyze program metrics
• Develop internal and external reports that synthesize results for internal and external stakeholders
• Translate evaluation results and investigator outcomes into actionable program improvements
• Manage application and review processes in ProposalCentral, including reviewer settings and assignments, applicant ranking and scoring reports
• Manage pre- and post-award grant management through the grant lifecycle, including but not limited to contracting, regulatory documents, scheduling and reviewing deliverables, managing grant payments/refunds, amendments, and closeout
• Serve as primary contact for applicants and awarded investigators, awardee institution officials, and when applicable, external partners
• Serve as the lead grants administrator for a small portfolio of initiative and special program awards

Benefits

• Medical, dental and vision coverage from the first day of employment
• Contributions to a health reimbursement account or heath savings account
• Pre-tax Commuter Transit
• Flexible Spending Account
• Health Savings Account
• Dependent Care Account
• 401K, with up to a 5% match each pay period
• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
• 15 days of annual vacation time in first year of employment, increasing with length of service
• 7 days of annual paid sick time
• Paid holidays
• BCRF wide half days and summer Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior