Senior Manager, Member Services & Operations

WQED Multimedia•Pittsburgh, PA

4d•Onsite

About The Position

The Senior Manager, Member Services & Operations is responsible for designing, improving and managing the systems, vendor relationships, and workflows that support WQED’s donors. This role ensures that WQED’s outsourced service partners, CRM, payment and gift-processing systems, internal teams and emerging service channels work together as an effective and responsive donor-support operation. This is a hands-on operational leadership role for someone who can identify gaps, design better ways of working, and put those improvements into practice. The Senior Manager will establish service standards and operating procedures, improve WQED’s use of technology and vendor capabilities, strengthen data quality, develop new service channels, and build additional internal or contracted capacity as needed. The role supports WQED’s membership growth and retention strategy by making the donor experience easier, more reliable and more responsive. It is not directly accountable for revenue. Its focus is operating infrastructure, service quality, and execution.

Requirements

Five or more years of progressively responsible experience in customer service, field operations, customer experience, donor or membership operations, or another environment involving complex people, systems, vendors and workflows.
A record of designing, launching, or significantly improving operational processes, service models, or support functions.
Experience developing workflows, SOPs, training and performance expectations, and helping teams adopt them consistently.
Demonstrated ability to use data and operational measures to identify problems, prioritize work and evaluate improvement.
Strong cross-functional skills and the ability to work effectively with technology, finance, service, legal/compliance and operational partners.
Clear written and verbal communication, sound judgment, strong follow-through and a bias toward practical implementation.

Nice To Haves

Experience in public media or nonprofit fundraising is not required.
Experience building or scaling service operations in retail, field operations, financial services, technology, logistics or other complex consumer environments may be particularly relevant.

Responsibilities

Own the end-to-end operating model for donor service across WQED staff, outsourced call-center support, gift-processing partners, fulfillment houses, CRM, and other service providers.
Establish clear service expectations, workflows, escalation paths and accountability standards.
Monitor vendor performance, identify gaps, resolve recurring issues, and recommend changes to services, contracts or responsibilities as needed.
Design appropriate service coverage for high-volume periods and gaps in evening, weekend or overflow support, including contracted, part-time or remote capacity when useful.
Handle or coordinate resolution of complex donor-service issues when they reveal broader process or system problems.
Establish and reinforce standards for data entry, documentation, coding, record updates, and other practices that affect CRM data quality.
Identify inefficient, inconsistent or unclear workflows and redesign them with practical documentation, training, and follow-through.
Use root-cause analysis to distinguish system, process, training, and performance issues and implement appropriate corrective action.
Work across Membership, Finance, Technology and other internal teams to improve handoffs, integrations, reconciliation and issue resolution.
Recommend when work should remain outsourced, be reassigned, supported by new technology or be brought partially in-house.