Senior Manager, Medical Affairs Operations

BridgeBio Pharma • San Francisco, CA

6d • Hybrid

About The Position

The Senior Manager, Medical Affairs Operations is the operational engine behind execution of the Medical Affairs Function plan. This role owns the processes, timelines, tracking, and cross-functional coordination that allow medical strategy to be executed on time, on budget, and in compliance with company SOPs. The position serves as the interface between Medical Affairs and the budget, contracting, and procurement organization, ensuring activities are properly scoped, contracted, funded, tracked, and closed out. Work spans MLR submissions, advisory boards, sponsorships, grants, congresses, and vendor engagements.

The role coordinates Medical Affairs planning, budgets, activity calendars, sponsorship entitlements, meeting logistics, congress operations, materials, vendors, and review submissions. It is suited to an organized project manager who can make complex, multi-stakeholder plans happen.

Requirements

• Bachelor's degree.
• At least 5 years of experience in Medical Affairs operations, medical or clinical program management, or a comparable operations role within pharmaceutical, biotech, or medical device industries.
• Demonstrated experience managing budgets, forecasts, purchase orders, and vendor or contract administration in partnership with Finance and Legal.
• Hands-on experience executing advisory boards, sponsorships, grants, or contracted service engagements from initiation through payment and close-out.
• Experience with congress or large-meeting logistics, including vendor management and materials coordination.
• Experience supporting or coordinating medical/legal/regulatory review submissions.
• Excellent project management skills and a track record of managing multiple concurrent workstreams.
• Working knowledge of pharmaceutical compliance requirements, including the PhRMA Code, Sunshine Act, and OIG guidance, as applicable to advisory boards, sponsorships, grants, and HCP engagements.
• Strong cross-functional communication and stakeholder management skills, including comfort interacting with internal leadership and external society representatives.

Nice To Haves

• Experience in a rare disease, launch-stage, or high-growth biotech environment.
• Experience building or scaling Medical Affairs operational infrastructure where processes did not previously exist.
• Experience managing a sponsorship portfolio and tracking benefit realization.
• Familiarity with contract lifecycle management and MLR review platforms.

Responsibilities

• Serve as the primary Medical Affairs liaison to budget, contracting, and procurement teams to ensure timely and compliant execution of Medical Affairs Function activities.
• Own advisory board contract workflows and logistics, including contract initiation, routing, fair market value documentation, execution, amendments, close-out, and vendor coordination for venue and technology needs.
• Coordinate annual and quarterly Medical Affairs planning cycles, including timelines, templates, inputs, reviews, spend-to-date tracking, and budget commitments.
• Maintain the master Medical Affairs activity calendar, including sponsorship submission windows, contracting lead times, and congress sponsorship deadlines.
• Build and maintain a professional society sponsorship entitlement tracker to maximize sponsorship opportunities.
• Coordinate meetings with society and organization leaders on behalf of medical leadership, including scheduling and agendas.
• Own congress operational execution, including meeting room and workspace reservations, badge and registration management, and vendor coordination.
• Work with the scientific communications team to manage production, shipment, tracking, and on-site delivery of medical and booth materials, including quantities, timelines, and approval status.
• Serve as the operational point of contact with congress organizers, hotels, exhibit houses, AV vendors, and logistics providers.
• Assist Medical Directors with MLR submissions by compiling submission packages, routing materials, tracking review status, monitoring turnaround times, and following up.

Benefits

• Market-leading compensation, annual performance bonus, and company equity.
• 401(k) with employer match.
• Employee Stock Purchase Program (ESPP).
• Pre-tax commuter benefits for transit and parking.
• Referral bonus for hired candidates.
• Subsidized lunch and parking on in-office days.
• 100% employer-paid medical, dental, and vision premiums for employees and dependents.
• Health Savings Account with annual employer contributions and Flexible Spending Accounts.
• Fertility and family-forming benefits.
• Expanded mental health support, including therapy and coaching resources.
• Hybrid work model with flexibility.
• Flexible, take-what-you-need paid time off and company-paid holidays.
• Comprehensive paid medical and parental leave.
• Skill development and internal mobility opportunities.
• Career pathing through regular feedback, continuous education, and professional development programs via LinkedIn Learning, LifeLabs, and BetterUp Coaching.
• Financial rewards, peer-to-peer recognition, and growth opportunities for strong performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior