Senior Manager, Medical Affairs Operations
About The Position
The Senior Manager, Medical Affairs Operations is the operational engine behind execution of the Medical Affairs Function (MAF) plan. This role owns the processes, timelines, tracking, and cross-functional coordination needed to execute medical strategy on time, on budget, and in compliance with company SOPs. The role serves as the interface between Medical Affairs and the budget, contracting, and procurement organization. It partners with cross-functional teams to ensure MAF activities are appropriately scoped, contracted, funded, tracked, and closed out, including MLR submissions, advisory boards, sponsorships, grants, congresses, and vendor engagements. This position is suited to an organized project manager who can coordinate complex, multi-stakeholder plans. The role may be performed in a hybrid arrangement involving in-office collaboration two to three days per week in BridgeBio’s San Francisco office, or remotely from within the U.S. with quarterly or as-needed visits to that office. Travel of up to 25% is expected for scientific congresses, advisory boards, company-sponsored symposia, KOL engagements, and key internal meetings.
Requirements
- Bachelor’s degree.
- At least 5 years of experience in Medical Affairs operations, medical or clinical program management, or a comparable operations role in pharmaceutical, biotech, or medical device settings.
- Demonstrated experience managing budgets, forecasts, purchase orders, and vendor or contract administration in partnership with Finance and Legal.
- Hands-on experience executing advisory boards, sponsorships, grants, or contracted service engagements from initiation through payment and close-out.
- Experience with congress or large-meeting logistics, including vendor management and materials coordination.
- Experience supporting or coordinating medical/legal/regulatory review submissions.
- Excellent project management skills and ability to manage multiple concurrent workstreams.
- Working knowledge of pharmaceutical compliance requirements, including the PhRMA Code, Sunshine Act, and OIG guidance as they apply to advisory boards, sponsorships, grants, and HCP engagements.
- Strong cross-functional communication and stakeholder management skills, including comfort interacting with internal leadership and external society representatives.
Nice To Haves
- Experience in a rare disease, launch-stage, or high-growth biotech environment.
- Experience building or scaling Medical Affairs operational infrastructure where processes did not previously exist.
- Experience managing a sponsorship portfolio and tracking benefit realization.
- Familiarity with contract lifecycle management and MLR review platforms.
Responsibilities
- Serve as the primary Medical Affairs liaison to budget, contracting, and procurement teams to support timely and compliant execution of MAF activities.
- Own advisory-board contract workflow and logistics, including contract initiation, routing, fair market value documentation, execution, amendments, close-out, and coordination with vendors for venue and technology needs.
- Coordinate the annual and quarterly MAF planning cycle, driving timelines, templates, inputs, and reviews, and tracking spend to date and budget commitments.
- Maintain the master MAF activity calendar, including sponsorship submission windows, contracting lead times, and congress sponsorship deadlines.
- Build and maintain a professional society sponsorship entitlement tracker to maximize sponsorship opportunities.
- Coordinate logistics for meetings with society and organization leaders on behalf of medical leadership, including scheduling and agendas.
- Own congress operational execution, including meeting room and workspace reservations, badge and registration management, and vendor coordination.
- Liaise with the scientific communications team to manage production, shipment, tracking, and on-site delivery of medical and booth materials, including quantities, timelines, and approval status.
- Serve as the operational point of contact with congress organizers, hotels, exhibit houses, AV vendors, and logistics providers.
- Assist Medical Directors with MLR submissions by compiling submission packages, routing materials, tracking review status, monitoring turnaround times, and following up.
Benefits
- Market-leading compensation, annual performance bonus, and company equity.
- 401(k) with employer match.
- Employee Stock Purchase Program (ESPP).
- Pre-tax commuter benefits for transit and parking.
- Referral bonus for hired candidates.
- Subsidized lunch and parking on in-office days.
- 100% employer-paid medical, dental, and vision premiums for employees and dependents.
- Health Savings Account with annual employer contributions and Flexible Spending Accounts.
- Fertility and family-forming benefits.
- Expanded mental health support, including therapy and coaching resources.
- Hybrid work model with flexibility.
- Flexible, take-what-you-need paid time off and company-paid holidays.
- Comprehensive paid medical and parental leave.
- Skill development and internal mobility opportunities.
- Career pathing through regular feedback, continuous education, and professional development programs via LinkedIn Learning, LifeLabs, and BetterUp Coaching.
- Financial rewards, peer-to-peer recognition, and growth opportunities for strong performance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
