Senior Manager, Indirect Procurement - Clinical

Vaxcyte•San Carlos, CA

1d•Hybrid

About The Position

Vaxcyte is a clinical-stage vaccine innovation company focused on engineering high-fidelity vaccines to protect humankind from bacterial diseases like invasive pneumococcal disease, Group A Strep, and Shigella. The company operates with core values including Rethink Convention, Aim High, Lead with Heart, and Model Excellence. This Senior Manager role is an exciting opportunity to lead procurement support for clinical development programs, acting as a strategic business partner to the Clinical Operations Department. The position is part of the centralized Procurement function within Finance and serves as the primary procurement business partner to the Clinical organization. The Senior Manager will lead and support end-to-end procurement activities for clinical trials, from study start-up through closeout, and will also support other indirect spend categories across the enterprise. This role involves close collaboration with Clinical Operations, Finance, and Legal to ensure timely, compliant, and cost-effective execution of vendor engagements, covering activities such as the requisition to PO lifecycle, vendor selection support, contracting coordination, and spend visibility/controls.

Requirements

Bachelor’s Degree in Business Administration or related field, with a minimum of 8+ years of procurement, sourcing, or vendor management experience.
Experience supporting Phase I–III clinical trials, including large, multi-site studies with significant patient enrollment.
Must possess strong analytical ability, and solid business acumen including an understanding of business operations in a fast-paced environment.
Ability to work independently, prioritize work, and handle simultaneous assignments under tight deadlines.
Advanced knowledge of Excel, PowerPoint and Word are required.
Demonstrated ability to work collaboratively across organizations and utilize resources effectively.
Excellent verbal and written communication skills.
Ability to work in the HQ office 3-5 days a week

Nice To Haves

Experience supporting clinical trials or clinical services in a biopharmaceutical or CRO environment.
Experience with procurement and financial systems (e.g., Netsuite, SAP, Coupa, Ariba, Oracle)

Responsibilities

Serve as the primary procurement business partner to Clinical stakeholders, providing guidance and influencing vendor strategy, budgeting, and procurement processes.
Own and manage the end-to-end requisition-to-purchase order process, ensuring compliance with procurement policies and timely processing of purchasing requests.
Lead the request for proposal process including bid comparison, bid review meetings, recommendation on selection and awarding the service.
Provide procurement support across additional indirect spend categories (e.g., professional services, G&A, IT) as business needs evolve.
Partner with Finance to support budgeting, forecasting, accruals, and spend tracking for clinical programs.
Drive standardization and continuous improvement of procurement processes, templates, and workflows in partnership with Finance and Procurement leadership.
Support contract negotiation activities in partnership with Clinical Operations and Legal, contributing procurement expertise to ensure appropriate terms, risk mitigation, and alignment with company policies, while ensuring purchase order readiness and alignment with procurement processes prior to contract execution.
Manage multiple concurrent procurement activities across clinical programs and other categories in a fast-paced, evolving environment.