Senior Manager, Indirect Procurement - Clinical

Vaxcyte•San Carlos, CA

22h•Hybrid

About The Position

This is an exciting opportunity to lead procurement support for clinical development programs, serving as a strategic business partner to the Clinical Operations Department, while maintaining the ability to flex across enterprise-wide procurement priorities as business needs evolve. This role sits within the centralized Procurement function in Finance and serves as the primary procurement business partner to the Clinical organization. The Senior Manager, Indirect Procurement - Clinical will lead and support end-to-end procurement activities for clinical trials—from study start-up through closeout—while also flexing across other indirect spend categories to support broader enterprise needs. This role partners closely with Clinical Operations, Finance, and Legal to ensure timely, compliant, and cost-effective execution of vendor engagements. Procurement owns activities including, but not limited to, the requisition to PO lifecycle, vendor selection support, contracting coordination, spend visibility/controls.

Requirements

Bachelor’s Degree in Business Administration or related field, with a minimum of 8+ years of procurement, sourcing, or vendor management experience, including experience supporting clinical trials or clinical services in a biopharmaceutical or CRO environment preferred.
Experience supporting Phase I–III clinical trials, including large, multi-site studies with significant patient enrollment.
Must possess strong analytical ability, and solid business acumen including an understanding of business operations in a fast-paced environment.
Ability to work independently, prioritize work, and handle simultaneous assignments under tight deadlines.
Experience with procurement and financial systems (e.g., Netsuite, SAP, Coupa, Ariba, Oracle) preferred
Advanced knowledge of Excel, PowerPoint and Word are required.
Demonstrated ability to work collaboratively across organizations and utilize resources effectively.
Excellent verbal and written communication skills.
Ability to work in the HQ office 3-5 days a week

Nice To Haves

experience supporting clinical trials or clinical services in a biopharmaceutical or CRO environment
Experience with procurement and financial systems (e.g., Netsuite, SAP, Coupa, Ariba, Oracle)

Responsibilities

Serve as the primary procurement business partner to Clinical stakeholders, providing guidance and influencing vendor strategy, budgeting, and procurement processes.
Own and manage the end-to-end requisition-to-purchase order process, ensuring compliance with procurement policies and timely processing of purchasing requests.
Lead the request for proposal process including bid comparison, bid review meetings, recommendation on selection and awarding the service.
Provide procurement support across additional indirect spend categories (e.g., professional services, G&A, IT) as business needs evolve.
Partner with Finance to support budgeting, forecasting, accruals, and spend tracking for clinical programs.
Drive standardization and continuous improvement of procurement processes, templates, and workflows in partnership with Finance and Procurement leadership.
Support contract negotiation activities in partnership with Clinical Operations and Legal, contributing procurement expertise to ensure appropriate terms, risk mitigation, and alignment with company policies, while ensuring purchase order readiness and alignment with procurement processes prior to contract execution.
Manage multiple concurrent procurement activities across clinical programs and other categories in a fast-paced, evolving environment.