Senior Manager, House of Delegates and Residents Forum

College of American Pathologists•Northfield, IL

15d•Onsite

About The Position

The Senior Manager, HOD & RF is responsible for managing the overall day-to-day activities that support the HOD and RF strategic initiatives. This role involves partnering with members and staff across the CAP to advance these initiatives, serving as the Committee Manager for the HOD Steering Committee (HODSC) and the Residents Forum Executive Committee (RFEC). The position requires minimal supervision, with an emphasis on strategic insight, planning, independent decision-making, and problem-solving.

Requirements

Bachelor’s Degree
Minimum 8-10 years of experience in association work with increasing responsibility and demonstration of successful member interactions and delivery of member facing programs.
Minimum 8-10 years project management experience.
Highly developed interpersonal, oral, and written skills.
Excellent organization, project management and time management skills.
Excellent strategic and tactical planning and implementation skills.
Excellent decision-making skills.
Consistently demonstrates business acumen, political savvy and collaboration competencies.
Computer proficiency in Microsoft Office products, database management skills and social networking platforms.
Candidates must reside within 75-miles of the Northfield, IL office and meet in-office requirements.

Nice To Haves

Knowledge of Oracle database program and reports at plus.

Responsibilities

Plan, design, implement and manage operations to advance the HOD and RF missions, visions, strategic initiatives, and action groups.
Develop and manage a communications plan to advance the HOD’s and RF’s missions and strategic initiatives.
Plan and execute Spring and Fall HOD and RF meetings including pre-meeting agenda planning and marketing, coordination of program speakers, and post meeting follow up and survey evaluations.
Plan, design, implement and manage virtual meetings and collaboration tools.
Coordinate HOD/RF initiatives to assist HOD/RF activities and State Pathology Societies where appropriate.
Apply professional judgment in consultation with the VP/DCoS to recommend support tactics to the HODSC/RFEC that advance the HOD and RF missions, visions and strategic initiatives.
Ensure generative engagement of HOD/RF initiatives and activities with the VP/DCoS, pertinent CAP Leadership and other member leaders as appropriate.
Prepare and monitor budgets for the two HOD meetings, the HODSC meetings and HOD projects.
Prepare and monitor budgets for the two RF meetings, the RFEC meetings and RF projects.
Manage the HOD Delegate and Alternate elections and the HODSC elections according to the HOD Rules.
Manage the RFEC elections to the RF Bylaws.
Function as the point person for the CAP-State Pathology Society Affiliate program for the HOD, working with Advocacy staff and Membership Data & Demographics to promote sharing of member contact information.
Serve as primary contact for the HOD, HODSC and the HOD Speaker.
Serve as primary contact for the RF, RFEC and the RF Chair.
Collaborate cross divisionally with staff to advance HOD and RF initiatives.
Develop and maintain HOD and RF procedure manual outlining all processes and procedures.
Manage the day-to-day operations of the HODSC/RFEC and HOD/RF, including regular communications with HOD Speaker and RFEC Chair, HODSC/RFEC meetings and conference calls, primary support for House Speaker and Vice Speaker and RFEC Chair and Vice Chair, support for Council and Action Group Liaisons, newsletters, advertisements, meeting and elections promotions, HOD Speaker and RFEC Chair communications, development and distribution of all meeting materials and minutes, and HOD/RF appointment processes and HOD/RF Action Groups.
Design, coordinate and implement House activities with Resident activities and vice versa where appropriate and with the approval of HODSC/RFEC leadership to strengthen the bridge from RF to HOD and vice versa building loyalty with the organization.
Other responsibilities as assigned.